Receptionist / Office Administrator Job

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A medium Sized Branding and promotional Company, one of the largest suppliers in branding and promotional materials / stockist of corporate items are looking for a Receptionist / Office Administrator.
 
The candidate will be in charge of the following duties and responsibilities:
  • Respond to visitor inquiries about the company, answering all incoming calls and directing visitors to the contact persons accordingly.
  • Market the company to walk in clients as and when need be.
  • Dispatch and receive mails on behalf of the company and forward to the respective persons.
  • Ensuring that all staff are conversant with the Time and Attendance system and that they clock- in and out as required.
  • Maintaining staff attendance records on excel spreadsheet and ensure to forward to the respective managers on a weekly basis.
  • Monitor visitor access and maintain security awareness.
  •  Ensure knowledge of staff movements in and out of organization ensuring that all telephone faults are reported timely and follow-up to ensure the system is up and running all the time.
  • Ensure the Reception area is clean and up to standard and ensuring all the necessary amenities for the staff and visitors are available as necessary.
  • Contributes to team effort by accomplishing related results as needed.
  • Maintenance and preservation of records and other office correspondences as necessary.
  • Undertake any other duties that are assigned e.g. making calls and enquiries including general clerical duties like typing and photocopying.
Knowledge & Qualifications:
  • A diploma in Secretarial studies or equivalent. 1-2 years’ experience in sales and Customer Care Knowledge of branding and promotional items and relevant online marketing.
  • Key Competencies:
  • Verbal and written communication skills
  • Professional personal presentation
  • Organizing and planning
  • Attention to detail Initiative and reliability Stress tolerance.
Salary scale 20,000-25,000/=.

 

   How to Apply

   

Candidates who match the above requirements should send in their resumes to [email protected] before COB June 2nd 2016.
Only shortlisted candidates will be contacted.

 

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