Accounts & Admin Assistant

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Our Client is in the transport hauliage sector and is seeking an Accounts & Admin Assistant to work in the finance department. The Accounts & Admin Assistant will work closely with their internal and external customers to ensure that clients receive the highest quality deliverables.

Desired Skills and Experience

ADMIN

  • Confidentiality – Manage all information with the at most  confidentiality
  • Correspondence – Type, copy, file, scan, print – send / receive relevant correspondence
  • Courier – Manage all in and outgoing mail delivery and follow-up confirmation
  • Meetings – Coordinate notices, correspondence, documents, minutes refreshments
  • Policy Updates – Updates policies and procedures as necessary
  • Queries – Answering or escalating incoming and outgoing queries daily
  • Reception – Answering phones, messages and managing communication
  • Schedules – Schedules and arranges appointments and conference calls
  • Timesheets – Ensure timesheets are completed and submitted with complete accuracy

 

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ACCOUNTS

  • Accounts –  Accounts payable and accounts receivable processing
  • Asset Checks –  Conduct scheduled assets checks as per the asset register
  • Asset Insurance –  Provide updates of assets to insurance service provider
  • Asset Register –  Maintain a fixed assets register and prepare inventory reports
  • Budget –  Assist in monthly and annual budget preparation and monitoring
  • Cash Flow –  Prepare, review and analyse monthly cash flow reports
  • Credit Control – Run a monthly creditor report and manage debtors
  • Data Base – Coordinate checks, approval and setup of new suppliers in the system
  • Data Entry – Enter all invoices and transactions accurately into the accounting system
  • Documentation – Prepare requisition forms, payment Vouchers with accurate account codes
  • Documentation – Ensure all invoices are received with supporting documents
  • Filing – Assist in creation of a proper filing system of all financial documents
  • Logistics – Trace and review all vehicle usage documents and reports on a daily basis
  • Payments – Check and calculate to ensure payment amounts are accurate
  • Payroll – Prepare and process of the payroll for approval and remit deductions
  • Per Diems – Staff expense reconciliations, processing and payment
  • Petty Cash – Management of office petty cash transactions
  • Purchasing – Requisition, seek approval and coordinate the purchasing function
  • Queries  – Deal with supplier queries regarding payments
  • Reconciliations – Prepare monthly reconciliations of bank accounts, payroll, direct debit and prepayments as well as payable and receivables accounts
  • Reports – Prepare and verify daily, monthly, quarterly and annual reports
  • Spreadsheets – Work with spreadsheets, sales and purchase ledgers and journals
  • Staff – Maintain a process for staff travel requisition, advances and payment
  • Statutory – Prepare accounts and remit statutory deductions and file tax returns

 

EDUCATION

A minimum of CPA II or its equivalent

A Bachelor’s degree in related field will be an added advantage
EXPERIENCE

At least 2 years’ experience in an accounting set upProficiency in Ms Office with working experience

Proficiency in QuickBooks is a must

 

This job will be based in Nairobi but may require travel within East Africa

   How to Apply

   Submit your CV and Application online : Click Here

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