Admin Assistant Job at LVCT Health NGO

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Admin Assistant Job at LVCT Health

LVCT Health is an established Kenyan NGO that utilizes research to inform policy reform advocacy and strengthen HIV service delivery. We optimize our impact on the HIV/AIDS response by building capacity of partners and pay special attention to vulnerable groups and populations with special needs.

We are looking for dynamic Kenyans, well qualified and motivated individuals to fill the following vacant positions:

Position: Administration Assistant (Receptionist) – AR/LVCT/09/2016
Reporting to: HR & Admin Officer
Location: Kisumu

Job Purpose

  • To manage the main reception area and support in administration services

Admin Assistant Job Key Tasks & Responsibilities

  • Serve as the face of the organisation at the front office
  • Manage all incoming and outgoing mails, both physical and electronic and directing them to the appropriate persons in a timely fashion.
  • Sort and post or otherwise ensure delivery of outgoing mails in a timely manner.
  • Deal with enquiries and correspondence; routing to the relevant/ appropriate member of staff
  • Oversee maintenance of general cleanliness
  • Ensure appropriate hospitality is accorded to visitors and partners visiting the office
  • Co- ordinate all travel arrangements and logistics for the organization –bookings, transportation etc
  • Ensure that the office space, fixtures and furniture are in good condition and report any anomalies to the Head of management or any designated supervisor
  • Package, label and dispatch all the parcels to respective regions
  • Receive, record and distribute all the parcels to respective offices
  • Maintain office machines i.e. the telephone system and the photocopier
  • Providing support to meetings by taking minutes and organizing for venues and refreshments
  • Record keeping and filing documents

Requirements for Admin Assistant Job

  • A diploma/degree in Business Administration, Secretarial studies or a related course
  • Minimum 2 years’ experience in a similar role
  • Good Public relations and communication skills
  • Ability to listen, be flexible and to multitask

 

How to Apply

Interested and qualified candidates are invited to submit their applications and CV along with contacts of three referees, Salary history and expectations to [email protected] clearly indicating the position applied for, reference number and desired location on the subject line. Applications should reach us NOT later than October 12, 2016

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