Admin Assistant Jobs in Kenya (40K) 2017

125

 

BimaNet is Africa’s one and only income protection and insurance benefits club that provides innovative insurance products and a benevolent fund to help offset the costs associated with unplanned expenses or a loss of income. BimaNet has a lucrative personal franchise business opportunity which is accessible to anyone who wishes to earn a supplementary income from our marketing budgets.

Job Description

Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and provide support in marketing and event management.

Qualifications for the Admin Assistant Job

  • College diploma in secretarial or related fields.
  • At least 5 years experience in administrative and clerical procedures
  • Knowledge of computers and relevant software application
  • Knowledge of customer service principles and practices

Responsibilities for the Admin Assistant Job

  • Answer telephone, screen and direct calls
  • Take and relay messages
  • Provide information to callers
  • Greet persons entering organization
  • Direct persons to correct destination
  • Deal with queries from the public and customers
  • Collects and processes switchboard data and produces reports.
  • Records messages and resolves basic queries.
  • Ensure knowledge of staff movements in and out of organization
  • Monitor visitor access and maintain security awareness
  • Provide general administrative and clerical support
  • Prepare correspondence and documents
  • Receive and sort mail and deliveries
  • Schedule appointments for other staff except for the Principals – Unless the executive PA is away.
  • Maintain appointment diary electronically
  • Organize conference and meeting room bookings
  • Coordinate meetings and organize catering.
    Monitor and maintain office equipment. Signing out office equipment and ensuring that it is returned.
  • Maintaining the daily and weekend training and weekend schedule in coordination with the rainmakers/ person in charge of the training.
  • Works with and Supports the executive personal assistant
  • Control inventory/ material relevant to reception area
  • Tidy and maintain the reception area
  • Maintaining continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Contributes to team effort by accomplishing related results as needed.
  • Support the other functionaries whenever called upon to do so.

Personal Attributes

  • Wellorganized and efficient
  • Friendly, polite and professionally presented
  • Customer service oriented
  • Able to deal with difficult clients or customers (not everyone knows the manners rule)
  • Selfmotivated
    Polished communication skills
  • Reliability and stress tolerance.
  • Polite

Environmental Job Requirements and Working conditions

Regular working hours unless otherwise directed

Remuneration

Salary proposed per annum is Kshs.480,000.00

 

How to Apply

Interested candidates should send their applications to [email protected]. The deadline is 14th April 2017

 

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