Admin & Operations Manager – Vocational Training Institution (80-150K)


Location: Kilifi
Salary: 80 – 150K

Our client is a skills development organization that has recently set up a vocational institution in Kilifi. They seek to hire an Admin & Operations Manager to manage both staff, trainee and organizational needs. This includes but is not limited to trainee recruitment, funding, quality assurance, marketing/PR, budgetary/financial administration, project management and human resources management.

Duties and Responsibilities

  • Plan, organize, coordinate and control large group events, classified meetings, and community and family engagement events
  • Local contract manager for transportation, food services, facilities maintenance, security and other third party service contracts
  • Work with school staff to manage reporting and data tracking for all special education programs
  • Support all operational and logistical projects for start-up operations and prepare reports on site operations
  • Respond to and resolve routine internal and external inquiries with parents, employees and school organizations
  • Financial/budgetary administration – planning and monitoring
  • Handling correspondence – organizing and servicing committee meetings (producing agendas, taking minutes and producing reports etc.)
  • Coordinate with the director to maintain a positive, safe learning environment for trainees by enforcing the discipline plan
  • Responsible for public relations and communications plan: promote the institution through positive relations with community, businesses, parents and students
  • Perform other duties as assigned

Skills and Qualifications

  • Degree in Business Administration or related course
  • Minimum 5 year’s administrative experience
  • Experience within vocational training organizations
  • Experience of working with/training low capacity teams/grass root organizations
  • Effective communications skills (including IT skills and report writing)
  • Able to do stock taking – maintain equipment, textbook and supply inventories
  • A keen eye for detail
  • Time management and organization skills
  • Excellent written and oral communication and presentation skills
  • Critical thinking and successful leadership of cross-functional teams
  • Strong interpersonal skills using tact, patience and courtesy
  • Knowledge of principles and practices of administration, supervision and training
  • Budget preparation and control expertise

How To Apply
Please only send your CV quoting the job title in the email subject (Admin & Operations Manager) to [email protected] before Thursday 8th December, 2016. Kindly indicate current/last salary on your CV.