Administration Assistant Job in Kenya -August 2015


Job Description

Our client, a construction and engineering company is seeking an Administration Assistant.
Location: Nairobi

Duties & Responsibilities

  • Operate a range of office machines such as photocopiers, computers and scanners
  • Answer telephone enquiries from customers, attend to visitors and assist other staff in the organization with their enquiries
  • Receiving and directing office visitors
  • File and maintain office documents
  • Keep petty cash records, keep receipts
  • Keep office staff attendance records
  • Draft business documents, reports, office memos and letters using MS. office Word, Excel, PowerPoint,
  • Office inventory management on stationery and office equipment needs
  • Manage office supplies and stores in collaboration with procurement
  • Support implementation of administrative policies and procedures
  • Oversee data capturing on vehicle mileage and use
  • sort and distribute incoming mail to areas and staff within the organization and dispatch outgoing mail
  • Undertake other duties such as banking and statutory returns in collaboration with accounts
  • Manage director’s calendar
  • Keep minutes during management or director’s meetings
  • Any other related tasks as assigned from time to time

The Successful Candidate MUST meet the following Requirements:

  • Degree in Business or related
  • At least 1 year office administrative experience
  • Secretarial or executive support experience in a busy organization an advantage
  • Able to prioritize and work well under pressure to meet strict deadlines
  • Ability to multi task, working on several assignments at any one time
  • Quality focused and organized
  • Flexible with working hours to ensure deadlines are met.
  • Possess excellent oral and written communication skills
  • Excellent working knowledge of Computers, Microsoft Office applications and Internet use
  • Well groomed

How to Apply

Interested candidates who meet the above criteria should send their applications as instructed below.Write your cover letter in the body of your email Attach your CV in the email Send to [email protected] before 14th August 2015