Administrative Assistant Job in Kenya

We are a consultancy firm specializing in Transaction Advisory Services, Strategy formulation and implementation, Management and Leadership courses and Corporate Governance Capacity building and human resource development.

Job Title: Administrative Assistant

Reporting to: The Managing Partner

Responsibilities: Provide administrative support for the Managing Partner with organization-wide responsibilities and authority.  The position supports organization-wide programs and services, both in scope and impact.

The position is accountable through a Managing Partner and liaises directly with the Managing Partner to coordinate the administrative function of SCA.

Job Description

  • Management of the administrative systems including filing, research and database systems.
  • Promoting proposal templates, coordinating and maintaining CV database and experience sheets
  • Proposal and report writing
  • Handling proposal enquiries and channel to the appropriate client service staff within the firm
  • Providing logistical support, photocopying and binding documents
  • Ensuring Partners calendars are managed appropriately
  • Making travel arrangements, arranging visas, renewal of passports, setting up meetings and departmental/ leadership diary management
  • Managing telephone enquiries and receive, screen correspondences, departmental communication and whilst directing to the respective managers
  • Organizing training events i.e. booking rooms, organizing conference facilities, preparing training materials.
  • Any other administrative duties as may arise from time to time

Job Requirements

  • Diploma in Business Studies
  • A business degree would be added advantage
  • At least 2 year experience working in a similar position
  • Proficient in MS Office and MS Outlook and must be able to operate computers and other office machines such as printers, scanners, copier etc
  • Be articulate, self confident, professional, highly motivated and flexible
  • Good organisation and administrative skills
  • Ability to perform with minimal supervision

How to Apply

If you meet the above requirements send your CV only, to [email protected], indicating the job title (Administrative Assistant on the subject line before the 18th of November 2016. Kindly indicate your last salary in the application.