Administrative Assistant Job in Nairobi

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Our Client, a company dealing with women health issues, and located in Nairobi is seeking to recruit an Administrative Assistant.

Purpose of the Position: The administrative assistant is responsible for providing all aspects of administrative management and secretarial support for the team to ensure effectiveness and efficiency in daily operations.

Duties & Responsibilities

  • Receive guests and manage director’s diary.
  • Manage the Reception Area
  • Maintain the filing system & ensure failed systems are repaired e.g. broken equipment
  • Manage both out-going and in-coming correspondence
  • Resolve daily administrative and operational problems in the organization
  • Research, develop, proof read documents & circulate in a timely manner
  • Provide excellent customer service
  • Maintain confidentiality at all times
  • Procure goods & services and submit invoices in a timely manner
  • Assist in events organization, meetings, arrange travel and accommodation
  • Maintain custody of the organization’s resources e.g. phones, keys
  • Undertake any other duties given by Management
Qualifications
  • Bachelor’s degree in a Business related discipline
  • Post-graduate Diploma in Business Administration with at least 2 years relevant work experience will be considered
  • IT Knowledge (MS-Office Package)
  • Book-keeping skills
  • Secretarial skills with ability to see tasks through to completion
Personal Profile/Skills
  • Excellent Communication and Interpersonal skills
  • Tactful and a Team player with excellent customer skills
  • Strong work ethics and professionalism
  • Ability to multi-task

 

   How to Apply

   

If you are interested and can confidently undertake the tasks above, and meet the listed Qualifications and Skills,  Send your detailed CV with 3 referees and a cover letter giving current and expected salary to [email protected] by Friday 10th June, 2016. Clearly indicate the position title on the subject line.
Only shortlisted candidates will be contacted.

 

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