Administrative Assistant Job vacancy


Job Description

Administrative Assistant
A new Fertilizer Company located in North Rift, is seeking to recruit for the above position.

Job Summary: S/he will be responsible for implementation of day to day office administrative function.
Scope: Reporting to the Accounting and Administration General Manager.

Key Responsibilities

  • Supporting day to day plant operations such as:
  • Preparing work schedules and assigning duties in liaison with Production Manager
  • Ensuring adequate supply of office consumables while striving to bring down the costs
  • Process invoices and receipts ensuring necessary documentation is attached
  • Asset and property administration including:
  • Administering and maintaining company licenses and insurance policies.
  • Ensuring compliance with all relevant legislative requirements and contractual obligations
  • Focal point for all enquiries regarding property, assets and maintenance
  • Ensure the office machinery are serviced regularly and service records filed.
  • Ensure plant security in conjunction with Security personnel.
  • Provide HR Admin support and implement HR Policies and Procedures in conjunction with the HR Manager.
  • Supporting Production General Manager with inventory management by:
  • Preparing and maintaining records of all inventory
  • Compiling inventory reports and issuing them to management
  • Investigating inventory shortages and discrepancies
  • Working with all departments, as necessary
  • Provide executive support by
  • Maintaining the Managing Director’s and Production GM’s Diaries
  • Making travel arrangements
  • Meetings and events arrangement
  • Preparation of required reports
  • Customer Relations
  • Act as liaison between local suppliers and Finance team in Nairobi by receiving and verifying invoices before forwarding the same for payments.
  • Manage office petty cash, reconcile and report to Finance as required.
  • Support in set up of workplace in Eldoret.
  • Assisting to coordinate project committees

Minimum Qualifications

  • Degree in Business Administration or relevant business qualification
  • Knowledge and experience in Human Resources is an added advantage
  • Minimum 3 years administrative experience preferably from a manufacturing industry
  • Entirely proficient in Microsoft Office especially Excel and PowerPoint

Competencies and Skills

  • Flexibility – ability to take up multiple responsibilities
  • Good organizational and planning skills
  • High accuracy and strong attention to detail
  • Accounting skills (preferable)
  • Good communication skills
  • Good people skills
  • Initiative
  • Excellent problem solving skills

How to Apply

All applicants should indicate the position on the subject line and forward all the applications to [email protected] by August 28 2015.