Administrative Assistant Job

234

Position: Administrative Assistant
Industry: Legal Services
 
Location: Nairobi
 
Salary: 30K
Our client is looking for an Admin Assistant to help run the daily operations of the Firm.
 
Responsibilities:
  • Providing office administration services;
  • Act as a first point of contact by representing the Firm in a positive manner;
  • Preparing any documentation to facilitate the payment of monthly Bills /other Expenses;
  • Preparing any documentation to facilitate the payment of office or Partners’ permits / Licenses / Subscriptions;
  • Preparing invoices for Clients’ settlement and for due settlement of any tax obligations;
  • Following up to ensure any outstanding Client invoices have been settled;
  • Preparing status update reports for all the Clients being handled by the Firm;
  • Ensuring proper maintenance and /or repair by the various service providers of the business premises and other facilities;
  • Managing travel and logistics details for the Partners /Firm;
  • Maintaining inventory of office supplies and equipment;
  • Expediting procurement of office supplies;
  • Managing both paper and electronic filing systems; and
  • Assisting Partners with scheduling appointments and events;
Eligibility
  • Bachelor’s Degree or Diploma in Business Related Field (Must).
  • Professional Business Training an Added Advantage.
  • Minimum of 3 years work experience.
  • Ability to supervise others.
  • Proficient communicator at all levels both verbal and written.
  • Extensive and sound aptitude in MS word and varied software skills.
  • Proven organization skills.
  • Demonstrated people skills.

How to Apply

If you are a motivated and energetic individual who takes initiative, enjoys finding solutions to varying challenges, is detail-oriented and takes extreme pride in their work, kindly send in your application to [email protected] and indicate “ADMINISTRATIVE ASSISTANT” in the subject line by Tuesday 23rd February, 2016.
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