Administrative, HR & Procurement Jobs Kenya



Administrative, HR & Procurement Job The Agri and Co-operative Training and Consultancy 

Location: Nairobi or any other designated areas.
Reporting: To the CEO

Job Summary

The Administrative, HR and Procurement Officer provides administrative management, human resource
management and procurement support

Responsibilities for the Administrative, HR & Procurement Job

  • Administration Operations
  • Handle and review staff’s work in translating, editing and formatting technical documents and correspondences
  • Provide interpretation for meetings and workshops as needed and upon request.
  • Organize and/or coordinate Administrative, HR and Procurement activities
  • Perform general administrative tasks (prepare logistics for travels: booking hotel, air ticket and car service; sort, screen and distribute incoming mail ,emails , fax and process outgoing mail, emails ,fax ;maintaining an effective office filing system and incoming and outgoing calls )
  • Assist the Managers in providing a harmonious working environment which conforms to all legal and procedural requirements
  • Arrange for meetings and takes minutes for Board of Directors and Board of Management meetings
  • Circulate circulars and memos
  • Other Administrative duties assigned
  • Human Resources Operations
  • Work with relevant technical staff to edit job descriptions when needed.
  • Advertise jobs internally and externally. Prepare related procurement including purchase orders, collect charge codes and signatures, and submit invoices to Accounting.
  • Undertake supervision as delegated by CEO, conduct and manage the recruitment activities for staff positions and consultant work: Scan CVs for first round of interview. Handle logistical arrangements for candidate interviews, prepare interview schedules, interview questions and necessary tests, and train
  • Produce standard correspondence in response to inquiries and job applicants.
  • Arrange travel and process candidates travel expense forms when necessary.
  • Assist in the circulating rosters, providing biodata forms, and collecting CV’s and other paperwork needed.
  • Be responsible for maintaining the HR files and administratively manage
  • Manage staff’s leave request and update in their leave accrual record accordingly.

Other HR duties assigned

  • Procurement
  • Prepare related procurement including purchase orders, collect charge codes and signatures,and submit invoices to Accounting
  • Advertise for tenders and quotations
  • Receive tenders and quotations
  • Handles field office purchases and deliveries when required for orders
  • Prepare all required papers for the purchases in compliance
  • Support other team members in processing other office purchases
  • Ensures that purchases are made in the best interests of the company
  • Secretary in the procurement committees
  • Other Procurement duties assigned

Qualifications for the Administrative, HR & Procurement Job

  • Minimum :“O” C +
  • Degree in Business Management or equivalent
  • Computer skills including spreadsheet, word processing, and electronic mail; Microsoft Office
  • Suite preferred.
  • Detail-oriented with excellent interpersonal skills and ability to work in a team.
  • Ability to work independently, prioritize tasks and to take initiative
  • Experience with managing the logistical aspects.
  • Strong analytical judgment ,
  • Good Written/verbal communication
  • Genuine commitment
  • IT skills
  • Good technical knowledge.
  • Two year experience in Business Administration in a busy Company

How To Apply

Submit your application by email to [email protected] by 14 th June,2017 .Include in your application:(1)Cover letter,(2) Curriculum vitae , (3)Scanned copies of the Certificates and Testimonies, (4)Name and Mobile telephone numbers of Three current referees,(5) Your day time cell phone contacts. Note only the shortlisted candidates will be contacted.