Administrative Supervisor Job in Kenya

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Administrative Supervisor
Job Summary: Supervises clerical staff and participates in their recruitment and selection. Participates in the coordination of administrative and clerical work in an office. Performs a variety of administrative and secretarial duties as required.
Key Duties and Responsibilities
  • Assigns work, provides direction to clerical staff and ensures that assigned tasks are completed. Ensures effective and appropriate clerical staff coverage.
  • Orients and trains clerical staff.
  • Monitors the performance of staff. Provides feedback on their performance and conducts performance evaluation.
  • Participates in the recruitment and selection of clerical staff by performing duties such as advertising vacancies, screening resumes, interviewing applicants and providing input on selection.
  • Evaluates, develops and recommends office procedures and practices to senior management. Ensures that approved office policies, practices and procedures are understood and followed.
  • Responds to outside inquiries about services offered by the organization. Communicates with other community service agencies and/or ministries regarding client enrolment in and attendance at programs.
  • Performs a variety of secretarial duties such as drafting and typing routine correspondence, arranging meetings and taking minutes.
  • Tracks office or program expenditures by recording expenses, alerting the supervisor to budget overruns and unusual expenses and authorizing purchases. Maintains a variety of financial records such as petty cash fund, purchase orders and cheque requisitions. Provides input into budget formulation.
  • Collects, researches, organizes and summarizes data from a variety of sources and produces reports such as program status and board reports.
  • Maintains client and program information using spreadsheet and/or database software.
  • Produces ad hoc reports from databases as required by the supervisor by identifying and organizing the required information, compiling data, designing format, and printing reports.
  • Performs other related duties as required.
 Qualifications: Education and Knowledge
  • A bachelor’s degree in   business or office administration, Human resource Management or related field.
  • Three (3) years recent related experience, including one (1) year supervisory experience.
  • Candidate with diploma and extensive experience in Administration can apply
  • Experience in processing work permits for expatriates a must
  • Demonstrated accountability
  • Excellent communication and leadership skills

 

   How to Apply

   

Applications quoting the position title with detailed CV, with contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other but not a relative) and should be submitted to [email protected]  on or before 12th May 2016.
Only shortlisted candidates will be contacted
NB: Please clearly indicate in the subject line as “Administrative Supervisor”

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