British Council Job Vacancy in Kenya,September 2015 : Administrative Assistant

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Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization

Main Duties and Responsibilities

  • Provide assistance in moving items from the office to venues or to the basements.
  • Ordering office supplies/equipment, day to day operations.
  • Filing and scanning of vendor invoices to the payment hub.
  • Supporting business units with their procurement needs.
  • General clerical duties including photocopying, fax and mailing.
  • Maintain electronic and hard copy filing system
  • Retrieve documents from filing system.
  • Maintain office supply inventories
  • Create and track purchase orders.
  • Maintain records of orders and inventory and follows up with vendors
  • Assist in delivery of protocol documents to Ministry of foreign Affairs
  • To support Resources Assistant to monitor the different stocks held for the office (stock of stationery and other furniture and furnishings).
  • Maintain, update and manage inventory Asset register for all BC properties in liaison with other teams.
  • Assist in submission and recording of VAT exemption certificates.
  • Assist the travel, protocol and logistics officer in other protocol and logistics responsibilities required to support UK Appointed staff.

Qualifications and Experience

  • Relevant post-secondary school qualification
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Knowledge of principles and practices of basic office management

How to Apply

Submit your CV and Application online : Click Here

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