CARE International is a major humanitarian agency delivering emergency relief and long-term international development projects.
Safety & Security Manager
- Job TypeFull Time
- Experience3 years
- Location Nairobi
- Job Field Safety and Environment / HSE Security / Intelligence
REF: SSM/03/2017 – Based in Nairobi
The Safety and Security Manager (SSM) will support the CARE Kenya country office and its staff to identify, mitigate, communicate and respond to risks in a manner that increases and promotes community acceptance, thus enabling our work in vulnerable communities. As an office within the broader CARE Confederation, CARE Kenya must be in compliance with the CARE International Safety and Security Principles, Standards and Key Performance Indicators, and the SSM is responsible for ensuring compliance with these, and providing regular reports to the CARE Kenya CD and CARE Canada S&S lead on the status of this. This position is crucial in ensuring that staff within both CARE Kenya and CARE Canada have accurate and timely information regarding safety and security to promote solid decision-making regarding the safety and security of its personnel and visitors.
RESPONSIBILITIES AND TASKS
CARE Kenya Senior Management Team (SMT): As a member of the CARE Kenya SMT, contribute substantially to the following:
- Assist in setting the strategic direction of the Country Office and achieving its vision and purpose.
- Participate in the development of the Annual Operating Plan (AOP) and the achievement of annual objectives
- Lead the development and revision of security policies, procedures and systems with the SMT.
Be a role model for all staff by exemplifying CARE’s values and providing leadership
CARE Kenya Security Management: By guiding CARE Kenya head office and sub-office staff:
- Ensure CARE Kenya is meeting the CI S&S principles, standards and KPIs, which includes, but is not limited to: developing and regularly reviewing security risk assessments for all CK’s areas of operation; incorporating this information into the country safety and security management plan, location-specific SOPs, and the visitors’ briefings; training staff and visitors to manage S&S risks, and supporting the country office to both prepare for, and respond to, critical incidents of a safety and security nature.
- Supervise and manage the security staff of the head office, sub-office, and international residences.
- Perform physical safety and security assessments of new field offices and international staff residences and hotels and provide recommendations as appropriate.
- Monitor security issues within the CARE Kenya operational areas and prepare a weekly Security Report for Nairobi, Dadaab, Garissa, Kisumu, Siaya and Homabay to include incidents, “hot spots” and “no-go” areas.
- Maintain close communication with the CARE Canada S&S Lead on incidents, changes in the security context, and provide info and analysis regarding events that have the potential to influence the safety and security of CARE staff.
- Report all incidents immediately to the CD and the S&S Lead in CARE Canada, and follow this up with a formal report on SIMSON within 24 hours.
- Provide security briefings to visitors, consultants and new staff. As required, revise the Visitor’s Packet. Also, manage and, as required, provide visitor’s mobile phones to longer-term consultants and visitors. Ensure sufficient air-time.
- Develop and implement access control procedures, visitor policies, building evacuation planning, etc.
- Liaise with police, NGOs and agencies to gather, analyse and disseminate security information to those who require it
- Ensure adequate non-project emergency preparedness in the provision of adequate equipment, materials and training in fire safety, evacuation and first aid.
- Assist in the development of the Annual Operating Plan (AOP) related to security issues. Also, prepare personal Individual Operating Plans (IOP).
- Develop the CARE Kenya security budget, linking directly with the risk assessment format, and manage this budget ensuring effective tracking and utilization.
CARE Somalia and Regional Management Unit (RMU) Security Management: By liaising with the CARE Somalia and RMU security point person, provide the following:
- Monitor security issues within Nairobi and provide a weekly Security Report to include incidents, “hot spots” and “no-go” areas.
- Ensure CS, CSS and RMU staff are incorporated into the CARE Kenya phone tree and SMS blasts, and are kept informed of urgent and non-urgent S&S information through this manner
- Review and propose improvements to the CSSS and RMU Nairobi office security and procedures, and guide the CSSS security point person on visitor and workshop briefings.
- Spending Authority: Signatory authority Per Appendix K of the CIK Procurement Manual.
- CARE Kenya staff
- CARE Canada S&S Lead
- CARE Attorney
- Regional Management Unit (RMU) and CARE Somalia/South Sudan S&S staff
- Based in Nairobi with 40% travel to Sub-Offices.
- Required minimum of 3 years of field-based experience with an INGO and at management level in complex and insecure settings, preferably with large teams of staff.
- Degree in related field such as Risk Management, International Development, Police Sciences or equivalent
- Formal security qualification or advanced security management training
- Advanced level of understanding of the philosophy and mode of operation of NGOs
- Experience in liaising with civilian, police and military government authorities, as well as with regional, national and international institutions
- Experience of incident reporting, incident mapping, intelligence collation and analysis functions, set up and execution of an incident warning system (warden system), compilation of security reports and assessments
- Strong analytical capacity, resourcefulness and creativity in developing the role of security within programmes and ensuring the most effective support to line management
- Ability to balance demands of beneficiary and security actors while maintaining appropriate contextual NGO security advice and coordination
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Ability to present complex information in a succinct and compelling manner
- Excellent planning, coordination and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities
- Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
- Willingness to work and travel in often difficult and insecure environments
- Competency in Internet and Microsoft Office systems including Word, Excel, PowerPoint, Access and other database/mapping systems
- Fluency in English, both written and spoken. Ability to speak Kiswahili and other local languages an advantage
- Willingness to travel to CARE Kenya’s field offices and operational areas on a regular basis Understanding of CARE Kenya’s vision and mission and a commitment to its objectives and values
Drought Emergency Coordinator
- Job TypeContract
- Experience5 – 10 years
- Location Nairobi
- Job Field NGO/Non-Profit
REF: DEC/03/2017 (3 months contract)
JOB SUMMARY & PURPOSE:
In close coordination with Regional Humanitarian Coordinators and Humanitarian Working with sector and project managers implementing projects which build resilience to drought, under the supervision of the Assistance Country Director of Programmes, the Drought Emergency Coordinator will be responsible for coordination of drought related interventions through partners and ongoing projects. The incumbent will coordinate meetings with local partners, manage small sub-grants to local partners, support assessments and gather appropriate information, prepare situation reports/concepts/proposals, plan and implement actions to build the capacity of local partners. The Drought Emergency Coordinator will ensure compliance with CARE and donor policies, procedures and regulations, and CARE’s Humanitarian Accountability Framework in the implementation of emergency response activities. The Drought Emergency Coordinator will also be responsible for reporting to donors and CARE members, and will be engaged in proposal development and fund raising. The Drought Emergency Coordinator will represent CARE in relevant stakeholders forums to ensure coordination with other agencies, collaboration with government at national and local levels, and visibility in Kenya and in CARE member countries.
TASKS AND RESPONSIBILITIES.
R1: Working closely with the Regional Humanitarian Coordinator and Humanitarian Coordinators in Somalia, South Sudan, Ethiopia, and CARE Canada’s Humanitarian Operations, and reporting to the ACD-P, coordinate the Drought Response for CARE Kenya according to prevailing conditions in the Kenya and Horn of Africa
Task1: Monitoring of local conditions in Marsabit and Garissa, and national, regional conditions for drought or other disaster and inform/update the Country Director/ACD-P and Regional Humanitarian Coordinators and CARE Canada’s Humanitarian Operations as appropriate.
Task2: Assess the capacity of selected local partners and CARE Kenya’s projects in Garissa and Marsabit in emergency response, identify gaps in resources, information, personnel and initiate measures to fill the gaps
Task3: Under the supervision of the Assistant Country Director Programmes, participate with other NGOs in assessments. Provide guidance, tools, support to local NGO partners increase their capacity to carry out assessments in their areas of operation.
Task4: Prepare and submit assessment reports, coordinate donor reporting by local partners, prepare CARE situation reports on drought conditions and emergency responses in Kenya. .
Task5: Working closely with the Assistant Country Director Programme and Humanitarian Coordinators in the HoA and in Canada, prepare concept papers and develop funding proposals for emergency responses.
R3: Ensure emergency project implementation in compliance with all, contractual and statutory requirements and agreements by donors and government
Task1: Manage resources, develop and follow work plans, design and apply procurement plans, oversee activities in the field to ensure standards are met, supervise partners and staff to ensure compliance with applicable regulations and ensure timely implementation of any emergency projects within budget
Task2: Responsible for preparation and timely submission of final narrative project reports and to ensure submission of timely and accurate financial reports as per the agreements and regulations
Task3: Identify and mitigate risks against the timely and complete implementation of emergency response
Task4: Promote awareness of and adherence to minimum humanitarian standards Emergency Group (Geneva) in Humanitarian Principles, Sphere Standards, Humanitarian Accountability Framework, Gender in Emergencies, Conflict Sensitivity, Do No Harm, Principles of Partnership are adhered to at all times and accountability to both donors and beneficiaries.
R4: Represent CARE Kenya in relevant emergency forums within the country/region
Task1: Participate on behalf of CARE Kenya in meetings and coordination fora and inter agency working groups. Report to ACD P and CD on meetings.
Task2: Attend regular cluster/TWG meetings on regular basis and as per needs arising in some cases
R5: In collaboration with relevant sectors, coordinate emergency response activities with disaster risk reduction, drought resilience, and livelihood development activities
Task1: Work with the project management teams to ensure timely and quality implementation of emergency related activities within other projects and programmes, provide timely inputs in reports.
Task2: Coordinate emergency projects with other projects within a longer-term programme approach to support adaptation to climate change, build resilience to future disasters, save lives and livelihoods, reduce suffering, and lift beneficiaries out of poverty
- Spending Authority:
- Signing of PR and PO up to Ksh. 400,000
- Signing of cheques
- Oversee the implementation of the Emergency response and recovery projects – Number not static – may change depending on response projects and funding – currently 2
- In collaboration with relevant sectors co-supervision emergency projects and staff
CONTACTS/KEY RELATIONSHIPS (internal & external):
- CARE Humanitarian actors in HoA and Canada
- CARE Kenya partners
- Government of Kenya
- Local and international NGOs
- The target communities/beneficiaries
- CI Members including CEG
- All other stakeholders including donors
The position is based in Nairobi with frequent (up to 50%) travel to the field with possibilities of longer field hours depending on humanitarian needs and conditions. Ability to travel to the field in short notice.
- This position requires at least 10 years experience in humanitarian/emergency related programming or masters degree in disaster response or any related social sciences
- The incumbent should have at least 5 years experience working in Humanitarian/emergency programming work with at least 2 of them at management level
- The incumbent will possess additional trainings in minimal standards in emergencies and have a good understanding of slow onset disasters such as drought. Competencies: at a minimum the incumbent should possess good people management skills with ability to supervise by proxy, team player, budget management, good communication skills including report writing skills and analytical skills.
How to Apply
If you feel you meet the requirements for this job, send your application letter indicating the reference number, title of the position along with an updated CV with email and telephone contacts of three professional referees to: The Human Resources & Development Manager, CARE International in Kenya, Email: [email protected] Or Register/login using the link http://collaboration.stl-horizon.com/irc/
Deadline: 16th March,2017.
Only short listed candidates will be contacted.
CARE is an equal opportunity employer and promotes gender equityand qualified female candidates are highly encouraged to apply.Canvassing will lead to automatic disqualification. CARE International in Kenya does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).