Chai Sacco Branch Assistant Accountants Jobs-September 2015


Chai SACCO Society Ltd is a leading deposit taking Savings and Credit Co-operative Society Ltd with nationwide membership.

The SACCO has two fully pledged branches in Nairobi and Litein, and a marketing Office in Mombasa.

We are looking for self-driven and results-oriented persons to fill the following positions:-

Job Title: Branch Assistant Accountants

Department: Branch Operations

Position Reports to: Branch Manager

Position Supervises: Loans Assistant

Purpose of the Job: Co-ordination of financial operations at the branch level and maintenance of updated financial transactions

Main Duties and Responsibilities

The jobholder’s duties and responsibilities are outlined as follows;

Operational Roles and Responsibilities

  • Maintain accounting controls by implementing accounting policies and procedures at the branch.
  • Provide operational financial support and guidance on budgeting and financial performance.
  • Ensure proper books of accounting are maintained and kept up to date,
  • Ensure suppliers are paid on time and in accordance to the Society’s policy,
  • Prepare and interpret branch financial reports listed below.
  • Monthly finance reports
  • Quarterly management reports
  • Participate in the overall financial performance and reporting.
  • Verify authenticity of financial transactions before posting, approve journal entries,
  • Ensure timely preparation of reconciliation statements and returns as and when required and giving explanation of variances
  • Liaise with Internal and External auditors and responding to queries, observations and recommendations.
  • Assist in the preparation of the branch’s standards of financial operations.
  • Manage member accounts in the following way:
  • Process refunds-shares, over deductions, deceased cases, and withdrawals
  • Ensure that disbursed loans are sent to outstations / members for recovery immediately after disbursement.
  • Assist in ensuring that cheques and cash are received and receipted within the set deadlines.
  • Ensure that the received cheques/ cash are updated to reflect in the member statement within the set deadlines.
  • Ensure that corporate members are called and advised to place standing orders to repay their loans and ensuring that those paying through cash/cheques do that as per the requirements.
  • Follow up with defaulted loans to get a payment plan and /or attach the defaulted loans to guarantors as per the policy.
  • Ensure that clearances are raised and followed up for payment.
  • Liaise with debt collectors to issue them with files which the internal debt collection department has not made any progress.
  • Preparation of delinquency reports.
  • Communication to guarantors once a loan is defaulted.
  • Ensure timely and prudent processing of withdrawals
  • Ensure members are issued with their statement every quarter,
  • Ensure implementation of accounts receivable policy
  • Ensure members statements are printed and distributed as per policy
  • Approve journal vouchers
  • Preparation of over recovery reports
  • Advising management of developing issues on recovery
  • Approve clearance documentation
  • Supervise recovery and remittances and monitor reports and operations from the member’s accounts,
  • Perform any other duties as may be assigned from time to time.

Key Result Areas:
The accountability areas are;

  • Efficient accounting practice
  • Sound commercial decisions based on financial information.
  • Delivering on financial reporting
  • Knowledge and Skills Required:

The jobholder must possess;

  • A Bachelors degree in Business or related field
  • CPA (K) /ACCA Qualification
  • A minimum five years work experience in a similar set up
  • Membership of a recognized professional accounting institute is an added advantage
  • Computer literacy skills with experience working with Accounting Packages
  • Demonstrated experience in Microsoft Office, spreadsheet applications and computerized accounting systems
  • Strong strategic advisory and analytical skills.
  • Fluent in English with excellent communications, presentation and inter-personal skills.
  • Membership of a recognized professional accounting institute is a must.

How to Apply

Interested candidates who meet the set criteria may submit their applications with a detailed CV, copies of their certificates & national ID, and names and contacts of three referees, expected remuneration and daytime telephone contacts in a cleared marked envelope “APPLICATION FOR ……” to: The Chief Executive Officer,
Chai SACCO Society Ltd,
KTDA Plaza, 4th Floor,
P.O. Box 278-00200,
Nairobi. Application deadline: Wednesday, 23rd September 2015. Only short-listed candidates will be contacted. Chai Sacco is an equal opportunity employer.