Challenge TB Program Regional Administration and Finance Officer Job .kenya

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Job Description

Organisation: KNCV Tuberculosis Foundation

Vacancy: Regional Administration and Finance Officer

Country: Kenya
Duty station: Nairobi

This position is for Kenyan Nationals only.

KNCV Tuberculosis Foundation is an international non-profit organization dedicated to the fight against tuberculosis (TB), still the second most deadly infectious disease in the world.

KNCV is an international center of expertise for TB control that promotes effective, efficient, innovative and sustainable tuberculosis control strategies in a national and international context.

We are an organization of passionate TB professionals, including doctors, researchers, training experts, nurses and epidemiologists.

We aim to stop the spread of the worldwide epidemic of TB and to prevent the further spread of drug-resistant TB.

Over the past century we have built up a wealth of knowledge and expertise, initially by successfully controlling TB in the Netherlands. Since the 1970s, we have also shared our knowledge and expertise with the rest of the world.

We operate from a central office in The Hague in the Netherlands, a regional office in Central Asia and country offices worldwide. KNCV raises funds from private, institutional, corporate, and government donors.

Challenge TB: KNCV is the lead partner in Challenge TB (CTB), the new USAID-funded 5-year global program to decrease TB mortality and morbidity in high burdened countries.

We lead an international consortium with eight partner organizations: American Thoracic Society (ATS), Family Health International (FHI 360), Interactive Research & Development (IRD), Japanese Anti Tuberculosis Foundation (JATA), Management Sciences for Health (MSH), Program for Appropriate Technology in Health (PATH), The International Union Against Tuberculosis and Lung Disease (The Union), and the World Health Organization.

The overarching strategic objectives of Challenge TB are to improve access to quality patient centered care for TB, TB/HIV, and MDR-TB services; to prevent transmission and disease progression; and to strengthen TB platforms.

Background: The CTB Project follows on from other previous projects: TB CTA (2000-2005), TB CAP (2005-2010) and TB CARE I (2010-2015).

Through these mechanisms the USAID East Africa Bureau made it possible that several organizations and/ or initiatives in the region were given extensive support: The East, Central and Southern Africa Health Community (ECSA-HC) in Tanzania, the Supra National TB Reference Laboratory (SNRL) in Uganda, the Center of Excellence on Drug Resistant TB (DR-TB) in Rwanda (CoE), the regional center for quality of health care (RCQHC) in Uganda, Childhood TB and TB-IC activities in Somalia, Lung Health Conferences in Kenya amongst others.

Purpose of the position: The position of Regional Administration and Finance Officer is aimed at keeping timely, complete and correct financial transactions and reporting to the internal and external stakeholders and to support the KNCV Tuberculosis Foundation Regional Project Director in the administration and efficient financial management of the project.

The Administration and Finance Officer ensures the accounting transactions are in accordance with Generally Accepted Accounting Principles, KNCV Policy, and any cost principles imposed by KNCV or USAID; and agrees with supporting documents.

S/he ensures monthly financial reporting to KNCV in The Hague and to USAID, monitors availability of funds and is contact person for audits by external auditor.

S/he supports the Regional project Director in development of project and office budgets and the general administrative work.
Position in the organization: S/he reports to the Regional Project Director and is an active member of the CTB Project regional team.

Duties and responsibilities

Finance

  • Leads the development of budgets with inputs from the technical staff;
  • Facilitates accurate and timely submission of monthly financial reports to the project, KNCV HQ and/or donors;
  • Liaises with internal and external auditors to resolve audit queries;
  • Ensures the effective management, monitoring and tracking of KNCV properties;
  • Provides technical support to program staff and partner organizations/implementing agencies in financial, grant and administrative managements;
  • Conduct daily financial operations in the project office to ensure full compliance with donor and

Home Office guidelines;

  • Assist in the implementation of effective & efficient systems of internal controls;
  • Review all payment documents in addition to payroll for accuracy and adherence to overall budget and deadlines;
  • Review expenditure worksheets, bills, and budgets for accuracy and completeness;
  • In conjunction with Team Leader, ensure timely preparation of all financial reports required by both donor and Home Office;
  • Performs other relevant duties as assigned by the Project Director;
  • Provides technical support to program staff and partner organizations/implementing agencies in financial, grant and administrative managements.

Administration

  • Lead the arrangement of local and regional logistics (taxis, hotels, security) for consultants and staff;
  • Ensure Duty of Care and security protocols are shared with all personnel and are updated accordingly to reflect changing security conditions;
  • Ensure that all administrative forms and approvals such as travel advance requests, per diem requests, travel authorizations, etc., are available for staff use and prepared promptly for review and approval by the Team Leader and/or donor;
  • Purchase office materials and supplies and procure other items or services as project needs arise, in accordance with KNCV procurement procedures;
  • Interface with vendors or subcontractors as needed on operational or logistical concerns;
  • Ensure that all office equipment [e.g., computers, printers, telephones, e-mail, fax and photocopier] is working and serviced on regular basis;
  • Carry out all administrative aspects in relation to project filing and archiving in order to ensure accurate program records;
  • Perform other duties as may be assigned by the Team Leader.

Who are we looking for?
Education:

  • Bachelor Degree in Accounting, Finance, Management or Business Administration;
  • ACCA Part 2 or equivalent;
  • Masters’ degree in a relevant field is an added advantage.
  • Knowledge/experience:
  • Minimum of 4 years of experience in accounting and finance, preferably with an international organization with 3 years of similar position;
  • Experience with USG-funded projects specifically in public health related field preferred;
  • Demonstrated experience and skill on planning, budgeting and forecasting, financial management and financial reporting;
  • Registered with local professional body.
  • Behavioral competencies and skills:
  • Excellent command of written and spoken English and knowledge of Kiswahili is an asset;
  • Excellent skills in Microsoft Word, Excel, Power Point, Outlook;
  • Knowledge of QuickBooks or similar accounting software;
  • Ability to efficiently organize work;
  • Ability to work independently;
  • High degree of communications skills particularly attuned to working well with non-finance professionals;
  • Used to working in a fast moving environment providing accurate and timely information to a high standard.

How to Apply

  • Your application (with curriculum vitae, motivation letter, 3 professional references) should be sent before 31st of August 2015 to: KNCV Tuberculosis Foundation,
  • PO Box 146, 2501 CC The Hague, the Netherlands for the attention of: Ms. Larissa Lutmers.
  • E-mail: [email protected] with subject “160802 Regional Administration and Finance Officer”.
  • Only shortlisted candidates will be contacted for interviews.
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