Conservation International Job Vacancy NGO : Regional Compliance Officer

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Job Description

Job description
Listing Info

The Regional Compliance Office (RCO) supports Conservation International’s global risk management goals by implementing a risk management strategy for the Africa & Madagascar region under the guidance of the Regional Senior Director of Operations and in collaboration with the Senior Director of Compliance & Risk Management.

The RCO will support the Regional Senior Director of Operations (RDO) for the Africa & Madagascar Region by monitoring country program implementation of operational policies and procedures, including finance, grants management, human resources and other operational functions performed in the regions country program offices. The RCO will perform systematic sampling and testing of financial and operational activity for compliance with Conservation International’s internal policies/procedures, and external requirements. The RCO will work, under the guidance of the Senior Director of Internal Audit, implement CI’s Risk Based Approach, including a plan to monitor the operations of for the region designed to timely identify potential chances/incidents of non-compliance and fraud.

The position is based in Nairobi, Kenya, reporting to the Regional Senior Director of Operations, with a well-defined dotted line reporting relationship to the Senior Director of Compliance & Risk Management, who will provide input on deliverables and feedback on performance reviews on a semi-annual and annual basis. The RCO will also work very closely with the appropriate staff in the Finance, Grants Policy & Management, HR and Global Administration divisions in order to facilitate consistent application of policies and procedures globally and dissemination of lessons learned.

Responsibilities

Financial Monitoring
Perform a combination of random and targeted sampling protocols to review the accuracy, legitimacy, and compliance of financial activity throughout the Division. Test transactions and support documentation across a number of protocols, including the review of original (or scanned) source documentation. Maintain complete and accurate work papers that will be reviewed by the Internal and external auditors.
Perform detailed review of monthly accounting schedules and reconciliations prepared by each country office for completeness, timeliness and accuracy. Advise the SDO, Senior Director of Compliance & Risk Management and Director of Field accounting of any irregularities.

Operations Monitoring

Perform a combination of random and targeted sampling protocols to review the accuracy, legitimacy, and compliance of operational activity throughout the Division, including Human Resources, Procurement/Preferred Vendors, Fixed Assets & Equipment, and Safety & Security. Test transactions and support documentation cross a number of protocols including the review of original (or scanned) source documentation. Maintain complete and accurate work papers that will be reviewed by the Internal and external auditors.

Grants Management Monitoring
Perform a combination of random and targeted sampling protocols to review the accuracy, legitimacy, and compliance of grant-making operations throughout the Division. Test transactions and support documentation across a number of protocols including the review of original (or scanned) source documentation. Maintain complete and accurate work papers that will be reviewed by the Internal and external auditors.
Ensure compliance with CI’s grant management site visit protocols and reporting.

Internal Audit Support and Project/Donor Assessments
Participate in or otherwise assist in internal audit or financial audit engagements. Support Risk and Internal Audit departments by confirming and documenting resolution of internal audit findings. Prepare the quarterly Compliance Report updates for submission to the Senior Director of Compliance & Risk Management.
Work with the Risk Management, Internal Audit, US Finance, Grants Management and HR teams to develop capacity building tools and training modules for compliance and management training.
Liaise with the Risk Management, Internal Audit, US Finance, Grants Management and HR teams as required to ensure implementation of best practices and improvements to CI’s policy environment. Work with the Risk & Internal Audit departments to identify compliance vulnerability and risk and proactively develop corrective actions.
Assist with internal compliance investigations, as requested.

Training & Assurance
Support institutional training efforts related to compliance and policy implementation
Support compliance and assurance efforts both globally and within the country program, including the annual conflict of interest disclosure cycle.
Support RDO by performing a mentor/guide role to the Country Programs within the Division to ensure compliance with Donor policies and local HR/Finance/Operational Policies
Review monthly Finance .Checklist and Oversight Checklist from each Country, identify and summarize gaps to present it to the RDO and include it in future work plan to review.

Other duties as assigned by supervisor.

Working Conditions
Due to the nature of the job and the need to exercise an expertise role in internal policies and procedures, this position will need to receive in depth training at HQ. Periodical travel to HQ and within the region to various offices for conducting internal review, as needed.
This position will be based in Nairobi/Kenya, applicants will need to have the ability to live and work there.

Required

Bachelor Degree in Finance/ Accounting

  • Post-graduate training in financial risk management or associated topics
  • At least 5 years of experience performing audits of non-profit organizations, preferably in both a public accounting and internal audit context.
  • 2 years’ experience of Risk-based Approach to Financial Audit
  • Demonstrated understanding of compliance requirements of bilateral and/or multilateral funding sources, including USAID, World Bank, European Union, etc.
  • Understanding of risks and related relevant controls in the grant cycle including program, financial and procurement cycles.
  • Ability to present, discuss, and report on compliance with financial, grants management, and donor management team members of varying levels.
  • Demonstrated ability to develop and maintain effective document and support files for accountability and audit purposes.
  • Excellent English skills (verbal and written), as well as mastery of at least one local language commonly spoken in the region, French, in particular

How to Apply

Submit your CV and Application online : Click Here

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