Council of Governors Procurement Officer Job-September 2015


Council of Governors

Terms of Reference for a Procurement Officer

Background: The Council of Governors (CoG) is established under Section 19 of the Intergovernmental Relations Act 2012 with the mandate to
provide a mechanism for consultation amongst County Governments,
share information on performance of the counties in execution of their functions,
facilitate capacity building for governors, and
consider reports from other intergovernmental forums on national and county interests amongst other functions (Section20).

The Council operates under Sectoral committees which define engagement with The National Government agencies and other stakeholders.

The Council has established a secretariat that supports daily operations of the Council.

Duties and Responsibilities
The procurement officer will report to the Director, Finance and Administration.

He/she will work closely with Heads of Departments/Units and Committee Clerks.
He/ She will provide support to the Secretariat’s procurement unit.

Specific tasks include;

  • Coordinating internal monitoring and evaluation of the supply chain functions;
  • Preparing of annual procurement and disposal plans; preparing of tender and prequalification documents for expression of interest for the Council;
  • Establishing controls mechanism, management and use of materials;
  • Proper documentation of all procured items; planning and co-ordination of purchasing and supply services;
  • Controlling requisitions of items and services in the Council;
  • Render support on project start-up procurement issues as necessary
  • Help prepare procurement packages as appropriate
  • Prepare and agree on procurement plan with stakeholders
  • Review technical specifications, refine Terms of Reference (TOR) and prepare Request for Proposals (RFP) and bidding documents for the project using standard Government documents and as approved by the Public Procurement Oversight Authority
  • Review and evaluate procurement proposals and documents received and assist all Units in the process of engaging consultants and bidders
  • Prepare, review and clear TOR’s bidding documents for all procurement activities required under the project
  • Follow up with concerned government departments and bidding documents approved and issued on a timely manner according to the approved procurement plan
  • Manage the advertising process involved in procurement, procurement correspondence, bid receipt and bid opening in strict accordance with the agreed procurement procedures
  • Manage the project procurement filing system in a systematic manner

How to Apply

All interested candidates should send their CV, cover letter, copies of ID, certificates and testimonials to [email protected] on or before 13th October 2015