|Posting Title:||SECURITY OPERATIONS ASSISTANT, G6|
|Job Code Title:||SECURITY OPERATIONS ASSISTANT|
|Department/Office:||United Nations Office at Nairobi|
|Posting Period:||20 July 2017 – 18 August 2017|
|Job Opening Number:||17-Security-UNON-77871-R-Nairobi (X)|
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Appointment against this post is on a local basis. Appointment against this position is for an initial period of one year and may be subject to extension. External candidates will only be considered only when no suitable internal candidate from duty station is identified. The candidate is responsible for any travel expenses incurred in taking up the appointment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This position is located in UNON, Nairobi duty station.
Under the direct supervision the Chief Security Information Operations Centre (SIOC) and direct supervision of the Senior Operations Officer, the incumbent will be responsible for the following duties:
- Supervise Operational Staff at the UN Common radio room on operational matters pertaining to the UN Emergency Communications System (ECS) and ensure technical support is accorded to the Kenya UN Inter-Agency Telecom Working Group.
•Manage a Country wide call sign & Selcall allocation system and give guidance on the UN standard configuration/ programming of security telecommunications equipment and services for the supported agencies.
•Render technical advice and support on the wide frequency usage, control, licensing and management over Very High Frequency (VHF), Ultra High Frequency (UHF) & High Frequency (HF).
•Provide radio user training and orientation to new users, refresher for other users and operators on radio handling and proper radio voice procedures on the UN network.
•Provide emergency communications capabilities in support of staff security, including providing a focal point for inter-agency emergency field security and communications liaison.
•Ensure radio room personnel maintain radio contacts with all involved organizations and agencies.
•Participate and give input to the IA telecommunications working group meetings when called upon.
•Ensure efficient communications and information flow for all involved organizations and agencies.
•Ensure that users on UN network comply with the standard radio procedures and maintain discipline on the same.
•Ensure a log for all communications is maintained and that messages are dispatched without delay to the receiving offices.
•Ensure strict confidentiality of messages transmitted and received through the radio room /ECS system.
•Ensure radio room personnel are familiar with the correct operation of all office equipment.
•Undertake the necessary actions to provide a prompt reestablishment of the services in case of faults within the telecommunications network.
•Oversee/assist in the inter agency setting, technical staff or contracted technicians on new security telecommunications installation and arrangement of equipment when required.
•Prepare/arrange the radio room/Emergency Communications Systems (ECS) monthly duty roster (24/7) for maximum efficiency.
•Liaise with other UN radio rooms’ e.g. UNHCR, UNICEF and IOM to maintain correct contact information database and standardized call sign, Selcalls and telephone numbers.
•Inform the operations officer on the MOSS status of the UN field radio rooms and assist with the recommendations on upgrades for MOSS compliance when required.
•Perform other relevant duties as assigned.
- Professionalism: Knowledge of radio networks and the use of satellite equipment in the emergency communications service and integrated operations of a radio room in crisis operations. Demonstrated use of computer skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Completion of Secondary education/High school diploma or equivalent, is required. Supplemental training and recognized certificates in radio communications theory and radio telephony practical, is required. MUST have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices away from Headquarters.
A minimum of seven (7) years of progressive work experience in radio communications, telex, facsimile and radio operations is required. Experience as Emergency Communications Centre/Supervisor in a UN Radio Room is highly desirable. Knowledge of safety and security policies and procedures of the United Nations an advantage.
English and French are the working languages of the United Nations. For this post fluency in oral and written English is required. Working knowledge of other official UN language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.