Job Title: Property Management Supervisor
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: FSN-9 (Ugshs 75,718,515 p.a. inclusive of allowances)
Vacancy Announcement Number: 105-16
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
- United States Agency for International Development (USAID)
- Centers for Disease Control (CDC)
- Peace Corps
Job Summary: The Property Management Supervisor supervises thirty two employees and is mainly responsible for the oversight of all State, USAID, CDC, NIH, DAO, and MSG warehouse activities, overseeing the full range of duties relating to expendable and non-expendable property management, the inventory reconciliation process, arranging for auctions, facilitating the house make ready process, and setting up US Mission functions. The jobholder is the Responsible Party for approximately $10 million in Non-Expendable (NXP) and Expendable Property (EXP).
Key Duties and Responsibilities:
Supervision Responsibilities: 35% Provides administrative and technical supervision of thirty-two staff, performing such duties as scheduling the section’s leave, monitoring employee performance, and providing day to day guidance and training.
Warehouse Management: 25%
- Supervises all warehouse activities relating to non-expendable and expendable operations for State, USAID, CDC, NIH, DAO and MSG.
- Manages and physically participates in the offloading of incoming supplies for all agencies.
- Coordinates and supervises in the delivery, arrangement and removal of party items for various Embassy functions.
- The incumbent supervises the replacement of appliances and ensures non functioning appliances are delivered to the repair shop or placed in container for disposal.
- Supervises the replacement of old and damaged furnishings and ensures these items are placed in container for disposal.
- Works in close coordination with Facility Maintenance to prepare non-expendable property for auction.
- Maintains cleanliness and orderliness in the warehouse by using Department of State approved methods in arrangement and storage.
- Offers support in the preparation of yearly requisitions for furniture and furnishings replacement and drives Government owned vehicles and forklift when need arises.
- Updates GSO quarterly of NXP property replacement and new requirements.
- The jobholder also initiates and prepares NXP and EXP procurement requests for replenishment of minimum stock levels. Maintains a general knowledge of what is in current inventory.
- Supervises and co-ordinates the annual inventory taking and reconciliation exercise.
- Responsible Party for approximately $10 million in NXP and EXP.
- In charge of the collection of data for hazardous chemicals inventory and completion of standard form for tracking.
House Make Readies: 15 %
- Works closely with other FMM, IRM, and RSO, to ensure all aspects of the make ready are completed in time.
- Responsible for ensuring that clean and functioning appliances, furniture, and furnishings are placed in the house.
- Coordinates the work of outside contractors on occasion.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- The applicants for the United Stated US Embassy Property Management Supervisor career opportunity should have completed both O & A levels with a Diploma in Property/Asset Management, Warehousing, and or Logistics Management is required.
- A minimum of four years’ experience in asset management, warehousing, and/or logistics management is required. This experience should include supervision of staff and inventory management.
- Excellent working knowledge and understanding of current store management regulations and guidelines relevant to storage, supply, inventory taking and disposal is required.
- Level III typing ability
- Hold a valid driver’s license
- Possess exceptional supervisory and interpersonal/communication skills is required
- Language Proficiency: Ability to speak and read English (Level IV) is required.
How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
- Download a completed and signed Universal Application for Employment as a Locally Employed Staff, Download it Here.
- Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Submit Application To:
Human Resources Office
By email at [email protected]
NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.
Deadline: 19th December 2016
The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.