EGPAF ZUIA Project Manager Job-September 2015


Project Manager – ZUIA Project (Local Candidates Only)
Location: Nairobi, Kenya
Job Code: 937
# of openings: 1
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), is a global leader in the fight against pediatric HIV and AIDS, working in 15 Countries at over 8,000 sites around the world to implement prevention, care, and treatment services; to further advance innovative research; and to execute global advocacy activities that bring dramatic change to the lives of millions of women, children, and families worldwide.

In Kenya, EGPAF works in partnership with the Ministry of Health and various County Governments to support; HIV Prevention, Care and Treatment and Kenya government’s efforts to end pediatric AIDS.

EGPAF- Kenya received funding from CDC in 2014 to support implementation high quality HIV Prevention, Care and Treatment to the Kenya Disciplined Services including the Kenya Police, Administration Police, Kenya Wildlife services, National Youth Services and Kenya Forestry Service. This is a five year project.

Role Summary: Reporting to the Director of Technical Services for EGPAF, the Project Manager will be in charge of implementing and ensuring successful scale-up and sustainable provision of high quality comprehensive HIV/AIDS Prevention, Care and Treatment services to disciplined services personnel and their families.

The Project Manager will lead capacity strengthening and technical assistance activities to support provision of high quality and evidence-based HIV Prevention, Care and Treatment Services to Staff and Family Members of the Kenya Disciplined Services Community (Kenya Police, Administration Police, Kenya Wildlife Services, National Youth Service and Kenya Forestry Service) and Program Transition to the Government of Kenya Disciplined Services.

Working closely with other ZUIA team members and the respective disciplined services AIDS Coordination Units (ACUs) the Project Manager ensures effective implementation of the overall project work-plan and ensures alignment of capacity strengthening activities to project’s incremental transition objectives.

The incumbent will work closely with other technical and operations leads in EGPAF ensuring the technical assistance to the disciplined service institutions reflect the Foundation’s quality and operational effectiveness standards.

Key Tasks and Responsibilities

Technical Assistance and Program Management

  • Provide technical assistance and oversee the implementation of all work carried out in partnership with the project team
  • Provide technical guidance and support provision of quality capacity building assistance to disciplined service institutions in HIV prevention, care and treatment services.
  • Provide technical guidance and oversee the implementation of organizational systems strengthening and capacity building activities to enable program transition to disciplined service institutions
  • Leads the development of annual project overall work plan and continuation application
  • Responsible for the technical organization and daily management of all project activities, in order to ensure effective implementation of the project and effective use of project resources, and suggesting results-based solutions to the PI
  • Ensure timely implementation of project activities as per approved work plan
  • Monitoring, Evaluation and Reporting
  • Working closely with the SI &E team supporting the project regular monitoring of the project implementation for quality and timeliness and undertake necessary administrative response.
  • Prepare event and activity reports, field monitoring reports and draft annual project implementation reports
  • Undertake analysis of interventions results, trends analysis for sharing with the program implementing partners and stakeholders to enhance knowledge sharing through dissemination of these reports
  • Prepare and lead in the presentation quarterly donor reports
  • Prepare and submit internal monthly progress reports on the project milestones and key performance indicators.
  • Review activity reports, monthly narrative reports, and the performance framework report submitted by each Disciplined Service institutions
  • Project Communications and Partner Management
  • Build programmatic relationships with and serve as liaison to partner organizations
  • Liaise with other EGPAF staff regarding project administration matters and additional technical support
  • In collaboration with PI, maintain regular communication with CDC and other implementing partners
  • Provide leadership in overseeing effective disciplined service institution work plan development
  • Ensure proper activity tracking and expenditures tracking in by the disciplined services accordance with terms and conditions of sub-award agreement
  • Proper documentation and timely of monitoring of risks arising out of partner activities to the PI
  • Ensure accountability for use of project funds through timely submission of monthly program and financial reports.
  • Budget Management and Administration Support
  • Manage program budget and other program resources including subcontracts, consultants, and resources with Operations and Finance teams.
  • Develop work plans that align with budget and lead routine budget monitoring for activities in collaboration with Finance team
  • Regular reviews of program budget and design interventions to address variances.
  • Ensure project implementation and activities adhere to laid down policies and procedures, donor rules and regulations (CDC) and standard EGPAF policies and operating guidelines.

Minimum Requirements:

  • Medical Doctor with an Advanced Degree in Public Health, Public Administration, Business Administration or social sciences.
  • A minimum 5 years relevant experience
  • Demonstrated effectiveness in Project Management
  • Experience working with disciplined services will be an added advantage

How to Apply

All applications should be sent to: [email protected] Application closing date: 25th September 2015 Only short listed candidates will be contacted.