Embassy of Switzerland Kenya Front Office Jobs

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Office Management Assistant Job at Embassy of Switzerland

The Embassy of Switzerland in Nairobi is seeking to employ a suitable and qualified candidate for the position of Office Management Assistant to the Diplomatic Officer for Somalia

Duty Station: Nairobi, Kenya
Contract: According to Kenyan law

Office Management Assistant Job Responsibilities:

  • Organize and coordinate the agenda / calendar and contacts
  • Organize in and out of country travels and render accounts
  • Support in the implementation of administrative and financial procedures with respect to the considerable strengthening of bilateral relations between Switzerland and Somalia
  • Organize invitations and events and render accounts
  • Organize visits of delegations from Swiss and foreign institutions
  • Open, sort, and distribute incoming email and correspondence
  • Prepare responses to correspondence containing routine inquiries
  • Filing of all correspondence related to programme and institutional matters in the embassy filing system
  • Perform general office duties
  • Replacement of other Assistants
  • Provide administrative support to the Regional Security Advisor

Qualifications for Office Management Assistant Job

  • Relevant working experience in a dynamic organization or government institution
  • General understanding of the humanitarian, social, economic and political situation in the Horn of Africa
  • Computer literacy, specifically in word, excel, outlook, explorer and powerpoint
  • Excellent social competencies and networking skills
  • Ability to work in a multidisciplinary and multicultural team
  • Fluent speaking / reading / writing in English is required
  • Fluent speaking / reading / writing in German (or French) is required
  • Somali language skills would be a most welcome additional asset

 

   How to Apply

   

  • Send your application with a complete, typed CV addressed to:
  • Embassy of Switzerland Human Resources Office General Mathenge Drive 89 Spring Valley, Westlands [email protected] All these documents will remain the property of the Embassy of Switzerland Nairobi and will not be returned to applicants
  • Only shortlisted candidates will be contacted for interview. Be available to start on 1st August 2016 preferably. Deadline: June 30th, 2016

 

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