Executive Assistant and Front Office Job at Maersk Line Kenya

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  • Provide a comprehensive secretarial and administration service to the Managing Director across the range of his work, manage the appointment calendar and independently schedules appointments.
  • Maintain and organize the Managing Director’s diary, filing system and all other relevant areas as necessary, screen incoming calls and correspondence and respond independently when possible.
  • Support the Managing Director in his projects, proposals, meeting preparations, etc. through research, consultation, and coordination.
  • Draft presentations, articles, briefings, and proposals as requested by the MD.
  • Facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also by arranging refreshments, seating and taking minutes if required to do so for meetings.
  • Respond to stakeholder queries in a timely and professional manner, both orally and in writing.
  • Co-ordinate all MD travel arrangements, manage Travel Expense Management and travel coordination.
  • Maintain and continuously keep up to date all MD’s mailing lists.
  • Ensure the effective management and update of all relevant databases.
  • Timely and accurate collation and dissemination of strategic workshop output, constant follow up with action/project owners to ensure focus is maintained and coordination of monthly status reports.
  • Liaise positively and professionally with colleagues and visitors.
  • Coordinate administration related to housing, car running and maintenance and related tasks.
  • Be amiable, professional and approachable at all times.
  • Any other duties commensurate with the accountabilities of the post.

Who we are looking for

  • University degree
  • Over 5 years’ experience in similar role
  • Excellent IT Skills, including use of ICT packages i.e. Outlook, Word, Excel, Power point, ERP systems
  • Multinational environment work experience an added advantage
  • Excellent report writing and organisational skills
  • Good knowledge of database systems and processes
  • Ability to handle a very fast working pace
  • Ability to work under pressure to agreed deadlines and adapt to change
  • The ability to pay high attention to detail to ensure that high quality work
  • Strong interpersonal skills with an approachable personality
  • Ability to work in a flexible manner – out of hours as required
  • High level of responsiveness and proactiveness
  • Ability to influence without authority
  • Continuous improvement mind set
  • Excellent written English and the ability to communicate at all levels
  • Ability to represent the company externally with key stakeholders
  • Clear understanding of confidentiality

Submit your CV and Application online : Click Here

 

How to Apply

Submit your CV and Application online : Click Here

 

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