Executive Assistant Jobs – Women Enterprise Fund

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Executive Assistant Job At Women Enterprise Fund

HR/No: 10/2016 Grade WEF 7 (2 Posts)

Executive Assistant Job Purpose

Reporting to the Assistant Manager, Human Resource and Training, the Executive Assistant will offer secretarial, administrative and clerical support to the various departments.

Executive Assistant Job Responsibilities

  • Handling the reception, customer care duties, receiving documents and circulating to the relevant officers
  • Typing departmental documents including minutes and other correspondences
  • Filing of documents including keeping records of confidential files and other valuable documents as may be assigned
  • Offering secretarial services to other departmental line managers
  • Provide accurate, valid and complete information by using the right methods/tools, handle complaints, provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution
  • Management of e-office, effectively manage large amounts of incoming calls
  • Ensure proper documentation and timely filing of all records and reports in line with the company’s quality management system
  • And any other duty that may be assigned from time to time
  • Minimum Requirements
  • For appointment to this grade, an officer must have:
  • Diploma in secretarial studies/Business Administration or equivalent qualifications from a recognized institution
  • Bachelors’ degree in a business related field will be an added advantage
  • Served satisfactorily in a comparable position in a recognized institution for at least 3 years
  • Excellent computer application skills
  • Competencies required
  • Be a fast learner with a positive attitude
  • Able to multi-task
  • Excellent organizational skills and be a team player
  • Attention to detail
  • Loyalty and confidentiality
  • High level of integrity
  • Excellent communication and writing skills

 

   How to Apply

   

  • Shortlisted candidates will be required to satisfy the requirements of chapter six of the Constitution of Kenya and obtain clearances from Ethics and Anti-corruption Commission (EACC), Kenya Revenue Authority (KRA), Criminal Investigations Department (CID), Higher Education Loans Board (HELB) and Credit Reference Bureau (CRB).
  • Interested candidates who meet the minimum requirements should submit their application letter together with a detailed CV and copies of relevant academic and professional certificates and testimonials, and national identity card, to the following address:-
  • The Ag. Chief Executive Officer Women Enterprise Fund P.O Box 17126-0010 Nairobi
  • Or dropped at the CEO’s office on 14th floor, NSSF Building, Block A, Eastern Wing to reach us on or before 15th July, 2016. All envelopes should clearly indicate the reference number or the position being applied for.

 

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