Finance Clerk Job in Kenya

Finance Clerk Job in Kenya

101

International Rescue Committee (IRC)

Finance Clerk – Lodwar

Sector: Finance

Location: Kenya

Employee Type: Regular

Employee Category: Full Time
Job Purpose / Objective: Finance Clear will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in Lodwar and ensuring there is enough cash to implement the program activities
Key Responsibilities

  • Maintain petty cash at the set limit ensuring no cash shortage at all times.
  • Ensure that all cash payments are fully supported and are authorized at set limits as per IRC Kenya delineation chart before disbursement.
  • Prepare the spreadsheets to upload stage ready for review by Finance Manager before submission to Nairobi Finance
  • Monitor and track cash advanced to program and support staff on a monthly basis ensuring that liquidation reports are prepared and correction journals raised ready for review by finance Manager
  • Perform supervised petty cash counts every Friday
  • Ensure that all cash received is duly receipted, coded and promptly banked
  • Prepare all check disbursement vouchers. Ensure the payment is fully supported and duly authorized as per the authorized delineation chart before writing the check
  • Ensure that once checks are signed they are collected by vendors and signed for proper identification of the person collecting and details indicated in the checks release register
  • Assist in preparation of bank reconciliation statement on a monthly basis for Lodwar bank account
  • Rubber stamping ‘paid’ on all such documents once checks and cash vouchers are signed before filing
  • Maintain an organized and well documented (all files must be labeled properly and visibly) and sequential filing system for all cash and cheque disbursement vouchers. Ensure that files with original documentations are sent to Nairobi on a monthly basis and duplicate files are maintained for field use.
  • Act as a bank agent for Lodwar IRC bank account.
  • Carrying out finance Manager’s duties in his/her absence.
  • To represent finance in tender committee meetings when nominated to do so
  • Be receptive to the training IRC will give to develop your technical and professional competence
  • Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course
  • To act at all times in accordance with US and Kenyan Law and Standard accounting practice.
  • Any other duties as may be assigned by supervisor.

Key Result Areas

  • Timely payments of suppliers and staffs using fully authorized vouchers as per the authority delineation chart
  • Timely monitor and tracking of advances and processing of liquidations
  • Maintain up to date filling system for the financial documents and correspondence
  • Keep online update of the cash book spread sheets and reconciliation of the cash on a daily basis
  • Perform supervised petty cash counts every Friday
  • Rubber stamping ‘paid’ on all such documents once checks and cash vouchers are signed before filing
  • Compliance to both internal control procedures, Donor Rules & Regulations

Required Qualifications:

  • O’ Level (Secondary Education)
  • CPA II qualification

Required Experience & Competencies:

  • At least three years of finance and accounting experience in a similar post
  • Knowledge of fund accounting, procurement and financial management of US and UN cooperative agreements.
  • Knowledge of Microsoft Office software, accounting package knowledge (SUN system) will be an added advantage.
  • Excellent interpersonal, organizational, and time management skills
  • Supportive personnel management style and ability to work in and as a team
  • Ability to carry out responsibilities independently with minimal technical support
  • Excellent spoken and written English.

Kenyan nationals are encouraged to apply.

International allowances are not available for this position.

Salary and other benefits are compliant to the Kenyan NGO Sector.

   How to Apply

   

  • CLICK HERE to apply online IRC leading the way from harm to home. IRC is an Equal Opportunity Employer.
  • IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
  • Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request  for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: [email protected] or report to the nearest police.
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