Rwanda Country Programme, Kigali Rwanda
Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We work together, with partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. Save the Children works in thirteen districts in Rwanda with a current staff complement of approximately 94 staff.
SC Rwanda Country Office seeks to hire qualified, committed and experienced nationals to fill the following position.
1. Finance Manager
Place of Work: Kigali
Staff directly reporting to this post: Finance Director
Finance coordinator and has to provide technical support to 3 Field Finance officers.
PURPOSE OF POSITION:
Responsible for the overall accounting and book keeping functions of SCI. In addition; the position will be responsible for efficient and effective management of SC cash flows, updating and reconciling the accounting ledgers, managing the end of period procedures, capitalization of fixed assets and ensuring the generation of monthly financial reports to head office. The position is also responsible for technical supervision of the field finance officers
KEY AREAS OF ACCOUNTABILITY:
A) Financial Systems and financial reporting.
• Responsible for Agresso financial systems package trouble shooting, updating and maintenance of the accounts structures, coordinating data and transactions processing and providing user technical support and training in Agresso usage for both finance and non finance staff
• Ensure that the Agresso ledgers for all projects are maintained up to date and that transactions are posted and are reconciled to correctness in projects, donors, activities, and expenditure codes in order to facilitate efficient and timely reporting to management and donors.
• Review and conduct monthly reconciliations of bank accounts and cash accounts to identify differences and discrepancies in the accounts and prepare adjusting journals to make the relevant corrections.
• Ensure the Production of monthly financial reports (MFR) and monthly management Control checklist (MMC).
• Ensure preparation and timely submission of monthly funds requests for the country program from the funding sources to ensure there’s sufficient liquidity at all times
• Manage and maintain the capitalised SC fixed asset (FA) schedule tracking acquisitions, disposals and write offs and compute monthly depreciation charges.
• Supervise the preparation of the payroll ensuring that staff salaries and related statutory deductions are made and paid in a timely manner.
B) Supplier and service providers’ accounts management
• Maintain a system to track financial commitments and outstanding contract amounts by staff and third parties transacting with SC and ensure that they are diligently executed when due.
• Ensure that all cash and cheque payments for goods and services rendered to SC are paid as they become due as per the provision of the finance manual.
C) Risk Management and assurance
• Monitor and advise management on the changes in local legislation, accounting practices, tax-regulations and implement necessary changes as recommended by management.
• Coordinate in close contact with the Internal Audit and Compliance sections to ensure that the external statutory and donor audits of SC is undertaken and that the management letter issues are followed up and resolved/implemented.
• Advise both finance and non finance staff over matters of internal control compliance, periodically review the suitability of the existing controls to ensure they are adequate enough to minimise the risk exposure of SCI but that they reinforce the proper implementation of programs. Recommend to management any controls that may be necessary to close any foreseen risks.
• Provide a strategic network with banks and financial institutions to ensure the Country office and field program bank accounts and Treasury are run and kept with as minimal risk as possible.
• Conduct reviews and evaluations based on both financial and management accounting information for cost reduction opportunities.
D) Staff capacity building in financial management:
• In liaison with Human Resources department, develop finance staff under directly supervised as an effective and motivated team by implementing a continuous professional development programme.
• Periodically assess capacity development needs for finance staff and develop systems adequate enough to develop and improve the capacity of staff.
• Provide technical supervision to the field finance officers
• Conduct support visits to field offices to reconcile accounting records and provide relevant technical support at such intervals as may be required.
E) Networking with other departments for support and office coherence
• Closely work with the Logistics department to ensure there’s value for money for SC procurement of supplies and services and that there’s minimal risk working with suppliers and service providers.
• Be a member of the procurement committee to provide technical advice to the team.
• Provide support to the Finance Director and other members of SMT in periodically reviewing the Finance mandate and aligning it to the SCI –Rwanda strategy.
• Together with members of program quality department, give technical guidance during fund raising.
SKILLS AND BEHAVIOURS (our Values in Practice)
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
Future orientated, thinks strategically.
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• Builds and maintains effective relationships with their team, colleagues, Members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength.
Approachable, good listener, easy to talk to.
• Develops and encourages new and innovative solutions.
Willing to take disciplined risks.
Honest, encourages openness and transparency.
• The jobholder should have a high level of decision-making ability and is authorised to make decisions/take actions on the majority of operational matters in the accounting section.
Decisions that require consultation with the line Manager and other senior managers include major strategic issues, policy/procedural changes, approval of M&E budgets and plans and financial decisions outside budget.
QUALIFICATIONS AND EXPERIENCE
• A minimum of Bachelor’s Degree in Finance, Commerce, Accounting or Business Administration from a recognised university, MUST possess a Postgraduate qualification or professional qualification such as ACCA, CPA, CIMA
• At least 5 years relevant working experience in working for International NGOs in a humanitarian and development setting.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables, demonstrates sound knowledge of the relevant tax laws and other statutory obligations and with a sound command of the balance sheet interpretation and presentation.
• Strong background in external donor reporting for an international NGO and experience working with major donors like USAID, SIDA, EU,DFID etc
• Good financial management skills with knowledge of computer Accounting Packages and good understanding of Government budgets and tax policies.
• Proven ability to work with a team under minimal supervision and being able to prioritize work and meet tight deadlines.
• Strong Planning, organising and negotiation skills
• Strong analytical skills and strategic planning abilities.
• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
• Computer literacy and excellent documentation skills are a must.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability to intervene with crisis management or troubleshooting as necessary.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Excellent time management and planning capacity
• Commitment to Save the Children values
Interested candidates should send an application letter plus an updated Curriculum Vitae in English, including 3 names of professional referees to mailto: [email protected]. The deadline for receiving applications is 24th September 2015.