Finance officer Job in Kenya


Karamellas Foundation, was established to provide Basic Employability Skills Training


Karamellas in Kenya is looking to recruit a Finance Officer to be based in Nairobi.

Specific Duties:

  1. Accounts Payables
  • Ensure adequacy of supporting documentation for all payments
  • Responsible for timely processing of staff advances for travel and program activities
  • Responsible for ensuring that supplier invoices are paid within 7 working days
  • Responsible for reconciliation of supplier statements (Travel Agents, Office Utilities, etc.)
  • Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing
  • Manage a systematic financial filing system that is sequential, complete and up to date at all times.
  • Responsible for scanning of all financial documents
  • Pro-actively addresses identified monthly compliance issues identified from review processes
  1. Accounts Receivables
  • Responsible for implementing EGPAF Kenya’s advances liquidation policy
  • Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors
  • Accurately post the advances liquidating expenses to QuickBooks
  • Maintains the Aged Advances Spreadsheet, generates staff monthly advances statements
  • Provides monthly analysis on advances liquidation compliance trends
  1. Cash/Bank Management
  • As custodian of the safe account, ensure integrity of the security codes for the safe and manages disbursements and posting of safe related transactions
  • Review and approve expenses incurred from petty cash, conduct surprise cash counts and implementation of petty cash policies
  • As custodian of the cheque books, ensure safety, sequential cheque writing, counterfoil controls and application of new check books as appropriate
  • Monitor account balances on all accounts and advises on dollar/shillings transfer periods and amounts
  • Perform accurate bank reconciliations at least on monthly basis
  1. Other Responsibilities
  • In liaison with HR, orientation of new staff on finance policies and procedures
  • Recommending changes to existing policies/procedures and process flow charts
  • Maintaining schedule of weekly finance meetings, and ensuring all minutes are documented and stored on the relevant folders in the server
  • Ensures that weekly/bi-weekly finance coordination meetings with all sub-offices take place without exception
  • Update and disseminate knowledge by studying existing and new regulations, participating in educational opportunities, reading professional publications and maintaining personal networks
  • Ensure continuous innovations, adoption of best practices and regular reviews of finance and accounting operations for optimal efficiency
  • Analyze risk areas in financial operations and recommend mitigating factors
  • Any other work related duties as may be assigned


  1. A wide understanding and experience working with USG funded projects
  2. Minimum of a degree in a related Business field and CPA II or equivalent
  3. Minimum three years working in donor funded project accounting (preferably USG funded) at a senior level
  4. Excellent communication skills
  5. Well-developed interpersonal skills
  6. Strong work ethic and ability and willingness to work long hours
  7. Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences
  8. IT Savvy, including QuickBooks

   How to Apply

   To express interest, send applications, including testimonials to [email protected] by 09th June 2016. Short listing will be ongoing and may be finalized before the deadline date. Cover letter should be pasted on the body of the email and not as an attachment. Only short listed candidates will be contacted.