Foresight Interiors Personal Assistant Job -August 2015

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Foresight Interiors, a fast growing interior design firm located in Nairobi, and is looking for an individual to fill in the following position:Job title: Personal Assistant

Job holders report to: Business Development Managers

Key result areas (KRAs)

  • Support to Supervisors
  • Team work
  • Timely and accurate communication
  • Making timely appointments and reservations
  • Timely Follow up
  • Proper documentation and reporting

Roles and Responsibilities

  • Reading, monitoring and responding to the principal’s email
  • Answering calls and handling queries
  • Preparing correspondence on the principal’s behalf
  • Commissioning work on the principal’s behalf
  • Liaising with staff, clients, etc
  • Managing the principal’s diary
  • Booking meetings
  • Organizing travel and preparing complex travel itineraries
  • Attend meetings on your boss’s behalf
  • Writing minutes
  • Taking dictations
  • Planning, organizing and managing events
  • Attending events/meetings as the principal’s representative
  • Conducting research
  • Writing reports, executive summaries and newsletters
  • Preparing presentations
  • Preparing papers for meetings
  • Managing and reviewing filing and office systems
  • Typing document
  • Managing projects
  • Protects organization’s value by keeping information confidential.
  • Any other task as may be required from time to time

Education and Training

  • 2 years relevant work experience
  • University Degree in business or communication or related fields

Skills and Abilities

  • Strong administrative skills
  • Proficiency in the use of MS Office
  • Ability to prioritize conflicting work demands
  • Ability to plan, carry out and complete projects within agreed timescales.
  • Ability to carry out work effectively with limited supervision
  • Accurate spelling, correct grammar and good level of numeracy

How to Apply

If you feel that you are fit for this position, send your CV [email protected] by COB 15th August 2015.

Only shortlisted candidates will be contacted.

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