The Executive Secretary will be primarily responsible for liaising and organizing with DPG members on a regular basis to hold collaborative meetings.
The Executive Secretary will draft minutes, maintain records of these meetings, and make special notes for follow up actions.
They will act as the focal point for collecting information and facilitating the flow of strategic and technical information amongst the DPs, as directed by the COR, in collaboration with the DPG co-chairs, with a view to promote further alignment and harmonization.
They must manage sensitive information discreetly and safeguard their use and distribution; this requires the incumbent to provide adequate measures for securing information.
Executive Secretary Job Responsibilities
- Organize and facilitate monthly DPG/HOMs meetings; maintain minutes and records of these meetings; and follow up on actions recommended.
- Invite relevant GOK counterparts to DPG/HOMs discussions on a regular basis.
- Liaise with, facilitate and participate in consultations on key issues with DPG, GOK and other partners; summarize views and recommendations for decision-making as requested by DPG/HOMs members.
- Collect and share information on development cooperation and events with the DPG, GOK, COG and other partners.
- Collect, circulate and summarize key documents to inform DPG discussions and decision-making.
- Acts as focal point for collecting information and facilitating the flow of strategic and technical information amongst the DPs, as directed by the COR, in collaboration with the DPG co-chairs, with a view to promote further alignment and harmonization.
Qualifications for the Executive Secretary Job
- A minimum of a Bachelor’s degree (economics, international relations, social sciences, organizational management) in a development related field.
- At least five (5) years of demonstrated professional experience, particularly in the development field, to include.
- Serving as an executive secretary in a similar organization made up of high-level members (e.g., a trade organization made up of business leaders).
- Working with and representing development partners to partner governments, counties, civil society and other stakeholders.
- Working in partnership with partner governments and decentralized government entities;
- Experience working in East Africa, Africa, or other developing countries;
- Understanding of key stakeholders, geography, culture, and institutions in Kenya.
- Strong communication, interpersonal and diplomacy skills with the proven ability to foster good will and build consensus at all organizational levels.
- Ability to effectively take into account the views and perspectives of a diverse set of stakeholders.
- Ability to organize and facilitate meetings within Nairobi and other parts of Kenya.
- High level of computer literacy (Microsoft Word, Excel, Power Point).
- Fluency in written and spoken English.
How to Apply