Front Office Jobs in Kenya-3 Vacancies

Front office jobs in Kenya

389

 

Business Office Administrator Vacancy

 

Our client in the law business (advocates and commissioner of oaths) an equal opportunity employer is filling the position of an Office Administrator whose details are described below.

Reporting: Partner

Liaison: All Departments

Job Summary: The incumbent of this position shall be reporting to Partners.  You will be responsible for ensuring the office is running well, enhancing the efficiency of the team, do financial accounting, and supporting all other teams.

Principle duties and responsibility

  • Keep financial records and books of accounts
  • Assist Partner in developing and instituting methods for quality control and accuracy
  • Keeping all the company contacts for clients, suppliers, and partners.
  • Assist with Book keeping of all expenses, tracking down VAT claims, filing of VAT, PAYE, NSSF and NHIF
  • Undertaking full range of daily/weekly/monthly reminders and follow upon matters progressing
  • Responsible for identifying possible suppliers of various commodities to the organisation
  • Ensuring a well running office where the computers are working and all office supplies are available
  • Supervise the work of all support staff

Qualification, Competences required

  • A holder of at least CPA II and a diploma in Business Administration
  • Should have at least two year experience in a law firm
  • Must have good communication and listening skills
  • Must be pleasant and with good public relations
  • Patient, understanding, polite and friendly
  • Ability to multi-task & Teamwork

 

How to Apply

If you are interested and qualified please send a cover letter and CV to [email protected] indicating the job position as the subject of the email.

Closing date for application is 23rd February 2017

Only shortlisted candidates will be contacted

Law Business Secretary Vacancy in Kenya

Our client in the law business (advocates and commissioner of oaths) an equal opportunity employer is filling the position of a Secretary whose details are described below.

Reporting: Partner

Liaison: All Departments

Job Summary: The incumbent of this position shall be in-charge of ushering the visitors and directing the calls to the respective persons.

He/she shall facilitate the typing and printing of documents and all secretarial work.

Principle duties and responsibility

  • Receive visitors to the office and direct them appropriately
  • Handle and answer all enquiries from visitors
  • Receive and dispatch any incoming or outgoing mails/deliveries on behalf of the various departments
  • Field calls from clients with questions or concerns and direct them to appropriate legal staff for advice when needed
  • Organize office affairs, including organizing dates for hearings, & emailing, compiling, copying, sorting,  filing of correspondence into respective files and opening of new files
  • Do all typing work
  • Organizing the partner’s diary, giving reminders, book appointments and take minutes for all client meetings and communications and sending them to the client.
  • Any other duties as may be prescribed from time to time by your supervisor

Requirements & Key Competencies

  • Diploma in Secretarial Studies
  • At least 2 year experience in a law firm
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organisational and planning skills
  • Proficiency in MS Office
  • Teamwork

 

How to Apply

If you are interested and qualified please send a cover letter and CV to [email protected] indicating the job position as the subject of the email. Closing date for application is 23rd February 2017 Only shortlisted candidates will be contacted

18 Feb 2017

Water Engineering Business Receptionist Vacancy

Our client in the water engineering business, an equal opportunity employer, is filling the position of a Receptionist whose details are described below.

Reporting to: Human Resource Manager

Liaison: All Departments

Job Summary: The incumbent in this position will attend to visitors and deal with inquiries on the phone and face to face, and supply information regarding the organization to the general public, clients and customers.

Principal duties and responsibilities

  • Receive visitors to the office and direct them appropriately
  • Handle and answer all enquiries from visitors
  • Receive and dispatch any incoming or outgoing mail/deliveries on behalf of the various departments
  • Field calls from clients with questions or concerns and direct them to appropriate  staff for advice when needed
  • Any other duty as may be prescribed by your supervisor

Requirements & Key Competencies

  • Diploma in front office or any business related course
  • Knowledge of computers and relevant software application
  • At least 2 years experience
  • Knowledge of customer service principles and practices
  • Good verbal and written communication skills
  • Pleasant personality
  • Professional personal presentation
  • Good organizational and planning skills
  • Attention to detail
  • Stress tolerance

 

How to Apply

If you are interested and qualified please send a cover letter and CV to [email protected] indicating the job position as the subject of the email.

Closing date for application is 22nd February 2017.

Only shortlisted candidates will be contacted

 

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