Job Title: Monitoring & Evaluation (M&E) Specialist
Organisation: Ministry of Health
Funding Source: Global Fund
Reports to: Assistant Commissioner Health Services, Quality Assurance
The Government of the Republic of Uganda under the Ministry of Health has received funding from the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria, to support among other things recruitment of key staff to assist in improvement of the Health Systems Strengthening (HSS) grant performance. The goals of the Health Systems Strengthening grant are to:
• Strengthen the Procurement and Supply Management (PSM) system
• Support improvements in the Management Information Systems and Monitoring and
• Support community involvement in the delivery of health services
Additionally, the National TB and Leprosy Program (NTLP) is under the department of the National Disease Control (NDC) in the Ministry of Health. NTLP’s overall functions are to establish country wide quality diagnosis and treatment services for TB and Leprosy and to coordinate the implementation of TB and Leprosy control activities. Under the National Program is a National TB Reference Laboratory whose functions are; to provide technical guidance to all TB diagnostic facilities and standardization of Laboratory TB and Leprosy provide technical supervision and training of laboratory staff on TB and Leprosy Diagnosis Techniques, Confirmation of drug resistant TB and provide follow up culture and drug susceptible tests as a national referral facility. It also supports coordinated drug resistant TB surveillance and technical support roll out of new laboratory technologies and support their uptake and utilization. It also carries out operational research activities.
Job Summary: The Monitoring & Evaluation (M&E) Specialist will be responsible for providing day-to-day M&E technical assistance to the QA department in implementation and monitoring the quality of the grant, Health Sector Development Plan and the department’s activities. In accordance with the guidance from the sector M&E requirements, the M&E Specialist will play a pivotal role in ensuring that the M&E and QA activities are well documented and reported in a results-based manner. The M&E Specialist will work closely with other program M&E units, the Regional Performance Monitoring Teams (RPMTs), and District Health Officers to ensure M&E requirements are fulfilled and the M&E Frameworks are reported on time with quality checks. The incumbent will support the MoH QA Department to coordinate the Supervision, Monitoring, Evaluation and Research Technical Working group (SMER TWG) to improve its effectiveness. The M&E Specialist will also provide support for the capacity building of staff and partners in relation to sector M&E, and facilitate knowledge building and knowledge sharing. He or she will work in close consultation with Pharmacy Division, Resource Centre and Global Fund Focal Coordination Office (FCO) collaborating and coordinating with all other technical staffs at the MoH, partnership/Technical Working Groups, regional and district/Sub District level.
Key Duties and Responsibilities:
Provide the QA department with technical and strategic oversight for sector performance monitoring.
• Carry out M&E the MoH work plan/procurement plan implementation.
• In charge of the preparation of quarterly and annual programmatic progress updates on programs based on GF requirements.
• Ensure development and updating of databases with pertinent program data and reports, evaluations, etc.
Provide Technical Assistance to report on progress both qualitatively and quantitatively according to the health sector annual work plans and log frame focusing on the achievement of the following results:
• Ensure the timely preparation of the departmental M&E annual workplans in line with health sector planning processes in collaboration with Program and Project M&E Specialists. Ensure that activities are clearly defined, including indicative activities, tasks and sub-tasks as well as deliverables for each activity to enable effective and efficient monitoring.
• Continuous monitoring, review of programs and make field visits together to conduct qualitative and quantitative checks to obtain feedback.
• Work closely with QAD, MoH RC and program M&E units in the data entry, analysis and preparation of progress reports at national level and recommend corrective action, if any, to streamline the process.
• Timely submission of required reports by other program M&E units at the Ministry.
Support and work with other program M&E specialists in collaboration with other partners such as Academia, WHO, Uganda National Health Research Organization (UNHRO) to conduct M&E related studies or surveys including;
• Systems Strengthening Review (MESSR)
• Health facility assessments
• Operational research
Ensure oversight and periodic evaluation of programs and interventions focusing on the achievement of the following results: Baselines, Mid-term and End term evaluations
Support efforts to strengthen the national HMIS and M&E system and ensure coordinated and government owned M&E under the national, sector and program M&E plan:
• Participate in development and dissemination of sector M&E Plans.
• Participate in develop of the sector operational research agenda.
• Support supervision and guidance of the RPMTs.
• Training and other capacity development initiatives to strengthen program and district capacity in results-based management and M&E.
• Establish and maintain regular dialogue with key national partners involved in HMIS, M&E including surveys and health facility assessments.
• Provides support to program counterparts and other stakeholders on M&E of national and sector policies and strategies.
Ensures knowledge management and capacity development on results-based management:
• Facilitate strategic information sharing across departments, sub national levels and sectors.
• Support the identification and documentation of links, synergies, lessons leamt and best practices that can be useful in the institutional learning process and increasing the results of projects.
• Perform other duties assigned by the Assistant Commissioner QA.
Qualifications, Skills and Experience:
• The M&E Specialist should preferably hold a Master’s Degree or equivalent in Public health. Possession of a Post graduate qualification in M&E.
• A minimum of five years of professional experience in M&E at national level in the development field.
• Computer literate: statistical package (knowledge of MS Excel/Access, EPI Info and data analysis packages).
• Demonstrate a deep understanding of the dynamics of the functioning of the decentralized health service delivery system; the effects of day to day decisions on the functionality of the health systems at all levels, as well as use of system approaches in “causality and attribution” of performance situations.
• Past exposure and experience in results-based programme management and complex level M&E frameworks.
• Prior experience in supporting capacity development or utilization of national HMIS systems, including surveys.
• A good mastery of the 12 components of a functioning M&E System.
• A good mastery of managing for results, mentoring and coaching.
How to Apply:
All suitably qualified and interested candidates are encouraged to send their applications addressed to the Permanent Secretary, MOH to the address below;
Ministry of Health,
Plot 6 Lourdel Road, Room D213, Block D, 2nd Floor.
P.O. Box 7272, Kampala,
Deadline: 11th September 2015.