HR & Administrative Internships in Kenya

HR & Administrative Internships in Kenya 2016

Express Chartering & Shipping Ltd. offers ship agency services in Eastern and Central Africa. Its affiliate companies are well positioned within the Eastern African region with a major goal of being a Distinctive Supply Chain Service Provider in the region. We seek to recruit a HR & Administrative Intern to continue offering distinctive ship agency services to all our customers. The position is based in Dar es Salaam, Tanzania

Responsibilities for the Internship

Staff Records Management

  • Ensuring all staff files are up to date, accurate and in the right format.
  • Confidentiality of all employee records.
  • Daily filing of all related employee documents.
  • Ensure all employees have the statutory information.
  • Ensure all files have company requirements.

Staff Welfare

  • Ensuring adequate provision of safety gears
  • Ensuring a clean and habitable work environment
  • Ensuring provision of hygienic kitchen and consumables.
  • Attending to all employee inquiries for services.
  • Employee counseling and guidance.
  • Handling employee matters as per labour laws.
  • Procurement of employee working tools.

Company Medical Cover Management

  • Ensuring all employees are in the company medical cover.
  • Correspondences to medical cover providers for any medical matter that may arise like refunds, admissions, operations
  • Timely renewal of medical cover.

HR Committee participation & facilitation

  • Spearheading activities of First Aid Committee
  • Spearheading CSR Activities
  • Ensuring all procurement adhere to the set procedures.

Safety & Health management

  • Compliance to the OSH 2003 Act, Tanzania.
  • Conduct OSHA audits
  • Sensitize employees on safety and health matters.


  • Timely submission of monthly reports
  • Conduct employee surveys e.g. satisfaction levels

Administrative duties

  • Procurement of office supplies
  • Ensuring habitable work environment
  • Ensure work equipments are well functioning
  • Responsible for Petty cash management
  • Maintenance of administration files
  • Renewal of company licenses, memberships and subscriptions
  • Management of staff travel

General Duties

  • Ensure employees attend trainings as per the calendar.
  • Staff meeting coordination.
  • Adherence to policy requirements.
  • Handle employee disciplinary matters
  • Any other duty assigned by management.

Key Performance Areas

  • 100% accurate staff records in the HRIMS and files.
  • 100% use of the HRIM system.
  • 100% compliance with laws and regulations.
  • 100% excellence in administrative duties.
  • 100% zero complaints from ICT users

Competencies for the Internship

  • Reliable and of high integrity
  • Self motivated, driven & creative.
  • Ability to work under pressure
  • Ability to work with minimal supervision.
  • Mature, presentable, eloquent speaker and ready to face challenges.
  • Ability to supervise a team of staff
  • Ability to offer technical support to ICT users.
  • Knowledge of Tanzanian labour laws.


  • Good planning and leadership skills.
  • Good relationship and interpersonal skills.
  • Excellent communication skill in written and spoken English and Kiswahili.
  • Computer proficient in Microsoft word, excel and internet.
  • Knowledge of HRIMS a must.
  • Knowledge of operating systems, networking, hardware and software

Qualifications for the Internship

  • Diploma in HRM/HRD or Business Administration
  • Degree in Human Resource Management/Development an added advantage.
  • Recent graduate.
  • Member to Professional Human Resource Body.

How to Apply

Interested candidates to send their application, CVs, testimonials, motivational statement, academic & professional certificates by 6th December 2016 via email to: [email protected], to the attention of The HR & Administration Manager. Canvassing will lead to automatic disqualification.