Human Asset Consultants 20 New Job Vacancies

222

 

 

Human Asset Consultants Ltd was founded in August 2008 and is a Human Resources consultancy firm that was inspired by the belief that the success of any entity begins with discovering, developing and nurturing the skills, potential and talent of any human being. Our Core Business areas include: Experiential Training and

  1. Supply Chain Manager
Coursera Business Vertical

Reporting to the CEO, the Supply Chain Manager will lead the Procurement functions of the Organization and will be responsible for establishing and managing a sound procurement and administrative services framework to assure the Organization of timely and value based supply and distribution of supplies and services in a timely and cost effective manner. The position will assure sound logistical and administrative support to all departments and branches.

Managerial Responsibilities

  1. Ensure sound systems, policies and procedures for effective functioning of the department are in place.
  2. Provide direction in the management of the Procurement department of the Organization.
  3. Provide sound leadership to the staff in the department.
  4. Ensure effective staff supervision.
  5. Prepare comprehensive annual budgets for approval.
  6. Ensure compliance with approved budgets including prudent and timely spending.
  7. Ensure highest standards of operational efficiency and quality of service to staff.
  8. Ensure timely reporting of department performance.

Core Responsibilities

  1. Develop and implement a procurement and disposal framework including procurement policy and procedures compliant with the Public Procurement and Disposal Act.
  2. Oversee the preparation of Organization-wide annual procurement plans aligned to the approved budget and annual work plans.
  3. Assure quality of the procurement process including preparation of clear specifications and the systematic bidding process, sound tender evaluation and law compliant tender awarding.
  4. Develop mechanisms to assure orders and contracts conform to the law, specifications and agreed delivery schedules.
  5. Develop, review, and recommend new or improved purchasing, logistics and administrative procedures.
  6. Approve bid proposals and specifications.
  7. Oversee documentation contracts and tenders ensuring the Organization’s interests in all supply arrangements are protected.
  8. Carry out market price surveys to assure best price, quality and terms of supply.
  9. Ensure research and evaluation of all procurement needs and make for standardization and additions to Qualified Products List.
  10. Provide liaison and manage relationships between vendors, contractors, and the Organization for continuous improvement of quality of the procurement and logistics functions.
  11. Ensure quality and timely procurement, contracting of outsourced office services.
  12. Interpret contract provisions and review contracts for accuracy and changes prior to bidding and renewal.
  13. Coordinate and supervise the tendering process including participation in the evaluation of bids for goods and services.
  14. Review the usage and expenditure of goods and services with a view to identifying areas of cost reduction and improvement.
  15. Manage the annual supplier prequalification exercise to promote equality of opportunities for pre-qualified suppliers.
  16. Participate in the annual expenditure budgeting process for all shared services and general usage of items.
  17. Oversee the process of disposal of the Organization’s assets.
  18. Undertake secretariat services to the Tender Committee.
  19. Continuous professional development to keep up with current industry trends.
  20. Prepare and submit reports as required both internally and externally.
  21. Any other duties as may be assigned from time to time.

Qualifications & Experience

  1. Bachelor’s degree in Business field
  2. Full professional qualification in Procurement or Supplies Management recognized by the Kenya Institute of Supplies Management
  3. At least 6 years relevant working experience 2 of which should be at managerial level
  4. Member of a procurement professional body i.e. Kenya Institute of Supplies Management or Chartered Institute of Purchasing and Supplies
  5. Knowledge of Procurement and Contract Law

Essential competencies

  1. Competence in supply chain management
  2. Competence in procurement planning
  3. Competence in market price surveys
  4. Excellent organizational and planning skills
  5. Good communication and interpersonal skills
  6. Leadership and analytical skills
  7. Well-developed interpersonal, communication and presentation skills

Essential Personal Attributes

  1. Team player
  2. Integrity, confidentiality and objectivity
  3. Business savvy
  4. Focused and results oriented
  5. Ability to work independently

 

  1. Risk Officer

Reporting to the Manager, Internal Audit, the successful candidate will assess potential risks to the Organization’s employees, customers, reputation, assets, stakeholder interests and overall profitability and existence of the Organization, and advice on ways to avoid, reduce or transfer identified risks.

Key Responsibilities

  1. Maintain the risk register.
  2. Implement processes, tools and systems to identify, assess, measure, manage, monitor and report risks.
  3. Ensure Organizational compliance to risk policies and procedures, risk limits and approval authorities.
  4. Risk and compliance assessments involving identifying, analyzing, describing and estimating financial risks, system security, procedures, controls and overall business conduct.
  5. Risk evaluation, which involves comparing estimated risks with criteria established by the Organization and evaluating the Organization’s previous handling of risks.
  6. Establish and quantify the Organization’s ‘risk appetite’ i.e. the level of risk the Organization is prepared to accept.
  7. Recommend solutions to prepare for, and limit identified risks and if things go wrong.
  8. Monitor progress against approved action plans.
  9. Risk reporting for difference audiences within the Organization for review by the Manager i.e. to the Board for awareness of most significant risks, to Heads of Departments for awareness of risks relevant to their parts of the business and to individuals for awareness of their accountability on individual risks.
  10. Provide support and training to staff to build risk awareness within the Organization.
  11. Monitor the Organization’s reporting processes for identification of corporate risk areas as well as for improvement of overall management reporting.
  12. Continuous professional development to keep up with current industry trends.
  13. Any other duties as may be assigned from time to time.

Qualifications & Experience

  1. Bachelor’s degree in Business related fields
  2. Intermediate qualification in ACCA, CPA or CIA
  3. Proficiency in ICT
  4. At least 3 years’ experience in a similar position

Essential Competencies

  1. Proficiency in ICT with strong MS office and internet ability
  2. Ability to interact effectively with all levels of management
  3. Proficiency in quantitative analysis techniques
  4. Analytical and critical thinking skills
  5. Communication and interpersonal skills
  6. Report writing skills
  7. Planning and organization skills

Essential Personal Attributes

  1. Keen to details with high level of accuracy
  2. Ability to work under pressure and meet strict deadlines
  3. Independent minded and objective
  4. Confidentiality and integrity

 

  1. Records Officer

Reporting to the Administration Officer, the successful candidate will have access control to the Organization’s registry, undertake the Organization’s filing and archiving and provide clerical support within the Registry.

Key Responsibilities

  1. In charge of registry and Administration filing.
  2. Control access to the filing room.
  3. Ensure cleanliness and orderliness of the registry.
  4. Code files and documents for easy identification and retrieval.
  5. Filing of all correspondences in respective files.
  6. Distribute requisitioned files and follow up on delayed returns.
  7. Record and monitor the movement of files to and from the registry.
  8. Provision of all files needed within and outside the Organization to the authorized staff.
  9. Maintain files in good order and ensure information is secure.
  10. Ensure that data contained in the files is correct and certified where necessary.
  11. Archive all old files using the Archiving guidelines.
  12. Record all mail accordingly before distribution.
  13. Scan and index information and incoming mail where required before filing or distribution.
  14. Stand in for the Office Assistant in their absence.
  15. Continuous professional development to keep up with current industry trends.
  16. Any other duties as may be assigned from time to time.

Qualifications & Experience

  1. Diploma in Records Management
  2. At least 2 years’ experience in records management
  3. Exposure to Filing methods and Data Management systems

Essential Competencies

  1. Proficiency in ICT with MS office and internet ability
  2. Good interpersonal and communication skills
  3. Planning and organization skills

Essential Personal Attributes

  1. Team player
  2. Integrity and confidentiality
  3. Reliability and honesty
  4. Keen to details
  5. Ability to multitask and with minimum supervision

 

  1. Marketing Officer

Reporting to the Manager, Marketing, the successful candidates for these positions will be responsible for marketing and member recruitment in assigned regions with a view of increasing the Organization’s market share.

Key Responsibilities

  1. Participate in preparation of budgets for the assigned region and ensure compliance to approved budget.
  2. Develop an excellent and complete understanding of the Organization’s products and services and how they meet the needs of designated customer segments and the market.
  3. Compile individual work plan, sales pipeline and forecasts.
  4. Develop a base for long-term sources of clients through referrals, telephone canvassing, face to face, cold calling on business owners/decision makers, emails and networking.
  5. Conduct regular field visits to prospect and generate sales.
  6. Build and maintain successful relationships with clients, partners and vendors within assigned region.
  7. Gather market information to assist in planning and decision making.
  8. Keep abreast of competitor activity, competitor products and recommend any necessary tactical action.
  9. Actively follow up new leads and referrals resulting from enquiries, field activity and promotions.
  10. Monitor, analyze and review customer retention data and use findings to improve prospect targeting and conversion to customers.
  11. Ensure relevant organizational policies and processes have been effectively communicated to clients and members.
  12. Respond and resolve client and member queries in a timely manner.
  13. Conduct regular member visits and report major issues of concern for action or direction.
  14. Management of key accounts, ensuring effective client relations and retention.
  15. Ensure that objectives in terms of availability, visibility, volume, and quality of services are achieved within assigned area.
  16. Liaise and network with a range of stakeholders including customers, colleagues and partner organizations.
  17. Assist in the production of marketing materials and literature, and ensure effective distribution of the same.
  18. Manage business communication in relation to the brand and the business on email, as well as through verbal discussions.
  19. Actively participate in organizing and coordinating events and exhibitions for the promotion of products and services in order to capture potential markets.
  20. Provide significant input to brand planning, developing new business strategies and marketing initiatives.
  21. Timely preparation of presentations, proposals, reports and any other documentation as required.
  22. Continuous professional development to keep up with current industry trends.
  23. Prepare and submit reports as required.
  24. Any other duties as may be assigned from time to time.

Qualifications & Experience

  1. Bachelor’s Degree in Social Sciences
  2. Intermediate level professional qualification in Marketing
  3. At least 3 years working experience in a similar role

Essential Competencies

  1. Proficiency in ICT with MS Office and internet ability
  2. Problem solving skills
  3. Planning and organization skills
  4. Excellent communication skills both verbal and written
  5. Excellent interpersonal skills with ability to interact with clients at all levels, and establish & maintain relationships
  6. Strong negotiating and influencing skills

Essential Personal Attributes

  1. Team player
  2. Integrity and confidentiality
  3. Self-driven and results oriented
  4. Creative and innovative
  5. Possess motivation for sales
  6. Customer service oriented with pleasant and outgoing personality

 

  1. Marketing and Member Recruitment Manager

Reporting to the Chief Manager, Marketing and Member Recruitment, the successful candidate will be responsible for developing and maintaining marketing strategies for the Organization’s products and services, evaluating customer research, market conditions, and competitor data and implementing marketing plan alterations as needed to meet agreed Organizational targets. He/She will also increase the Organization’s market share through design and implementation of an aggressive marketing plan based on thorough analysis and evaluation of the local market.

Managerial Responsibilities

  1. Ensure sound systems, policies and procedures for effective functioning of the department are in place.
  2. Provide direction in the management of the Marketing department of the Organization.
  3. Provide sound leadership to the staff in the department.
  4. Ensure effective staff supervision.
  5. Prepare comprehensive annual budgets for approval.
  6. Ensure compliance with approved budgets including prudent and timely spending.
  7. Ensure highest standards of operational efficiency and quality of service to staff.
  8. Ensure timely reporting of department performance.

Core Responsibilities

  1. Develop marketing plans to increase volume to selective market lines.
  2. Evaluate newbusiness opportunities in terms of financial gain, mission/strategy fit and actively pursue in order to increase membership growth, increase market share and grow the Organization’s portfolio of clients.
  3. Prepare, discuss and disseminate the planning cycle and timetable to the respective stakeholders.
  4. Initiate the development of surveys, market research and analysis and implement findings of the same.
  5. Drive the investigation of market trends and analyze competitor and customer behaviour.
  6. Participate in the gathering, analyzing and interpretation of data from competitors, customers and the wider market.
  7. Develop and manage a high quality market/competitive market intelligence program.
  8. Define and follow up on yearly targets and objectives.
  9. Implement marketing strategies for new products and services.
  10. Determine new opportunities by analyzing business needs.
  11. Provide direction and guidance to the department to ensure alignment with the Organization’s marketing strategies.
  12. Increase the organization’s involvement with existing client.
  13. Develop and manage marketing tools for existing and new clients.
  14. Organize and oversee the coordination of the Organization’s marketing events.
  15. Implement long and short-term plans in forecasting market potential.
  16. Liaise with Account Officers in all regions to ensure efficient delivery of services and customer satisfaction.
  17. Ensure and monitor achievement of departmental targets in line with the Performance Contract of the Organization.
  18. Continuous professional development to keep up with current industry trends.
  19. Prepare and submit reports as required.
  20. Any other duties as may be assigned from time to time.

Qualifications & Experience

  1. Bachelor’s  Degree    in Social Sciences
  2. Full professional qualification in Marketing e.g. CIM
  3. Member of professional body e.g. CIM or MSK
  4. At least 6 years relevant experience 3 of which should be in leading teams in marketing

Essential Competencies

  1. Proficiency in ICT
  2. Strong written    and    verbal    communication    skills
  3. Strong analytical skills
  4. Strong leadership skills
  5. Alert to new opportunities both external and internal
  6. Highly effective communicator, both orally and in writing

Essential Personal Attributes

  1. Team player
  2. High levels of integrity and confidentiality
  3. Creativity and innovation
  4. Ability for independence, robustness and resilience
  5. Sharp business acumen, including the ability to assess risk
  6. Ability to work under pressure
  7. Flexible for frequent travel

 

  1. Manager, Legal Services

Reporting to the CEO, the successful candidate will serve as legal adviser on all matters affecting the Organization and provide Company Secretarial duties to the Board of Trustees.

Managerial Responsibilities

  1. Ensure sound systems, policies and procedures for effective functioning of the department are in place.
  2. Provide direction in the management of the Legal department of the Organization.
  3. Provide sound leadership to the staff in the department.
  4. Ensure effective staff supervision.
  5. Prepare comprehensive annual budgets for approval.
  6. Ensure compliance with approved budgets including prudent and timely spending.
  7. Ensure highest standards of operational efficiency and quality of service to staff.
  8. Ensure timely reporting of department performance.

Core Responsibilities

  1. Deal with legal matters facing the Organization from any party including government, litigants, members and employees.
  2. Respond to libel claims and liaise with external lawyers in ensuring that the Organization offers credible defence.
  3. Follow up outstanding litigation and liaise with and manage external lawyers.
  4. Represent the Organization in judicial proceedings as required.
  5. Review and draft contracts, agreements and internal policies and ensure that they are in compliance with all statutory or legal requirements.
  6. Liaise with relevant departments to ensure that where legal risks have been identified, appropriate courses of action have been taken.
  7. Oversee review of all contracts or any other documentation where the Organization has committed itself and assess legal implications that need to be brought to Management’s attention.
  8. Oversee the preparation, negotiation and review of contractual instruments, and other documentation for business transactions.
  9. Develop and advise on the necessary checklist to be adopted to ensure information is submitted on time.
  10. Ensure that all Organization asset documents are complete and are kept in safe custody.
  11. Establish and maintain frameworks to ensure the Organization’s compliance with applicable regulations, internal policies and procedures so as to protect the reputation of the Organization with its regulators and balance the needs of other stakeholders.
  12. Ensure that all trade licenses are current, and that all other statutory obligations are fulfilled.
  13. Coordinate all Organization Board meetings including AGM, board committees and take accurate minutes of the same and Annual General Meetings.
  14. Maintain Board of Directors minutes book and sign contracts.
  15. Continuous professional development to keep up with current industry trends.
  16. Prepare and submit timely reports and information for decision making.
  17. Any other duties as may be assigned.

Qualifications & Experience

  1. LLB undergraduate degree
  2. Full professional qualification in CPS (K)
  3. Advocate of the High Court of Kenya
  4. At least 6 years’ experience, 3 of which must be at senior position
  5. A strong understanding of the regulatory environment in Kenya
  6. Proven track record of providing accurate and effective legal counsel
  7. Demonstrable knowledge and experience with laws dealing with government and/or commercial contract administration, particularly contract negotiation, preparation and administration

Essential Competencies

  1. Proficiency in ICT with MS Office and internet ability
  2. Strong analytical skills
  3. Good judgment enabling the provision of sound advice in difficult areas of law, regulation and practice and the proactive management of compliance and regulatory risk
  4. Strong leadership skills
  5. Excellent inter-personal and communication skills

Essential Personal Attributes

  1. Team player
  2. High levels of integrity and confidentiality
  3. Creativity and innovation
  4. Ability for independence, robustness and resilience
  5. Sharp business acumen, including the ability to assess risk
  6. Ability to work in a stressful environment, control emotions in difficult situations and handle criticism effectively
  7. Personal authority with proven ability to establish relationships and exert influence at senior levels and with regulators and other external stakeholders
  8. Inquisitive and proactive to practices, procedures and transactions

 

  1. Manager, Investments

Reporting to the General Manager, Finance & Investments, the successful candidate will coordinate acquisition and management of the Organization’s investments with the aim of increasing the value of the Organization and assure best return on investment.

Managerial Responsibilities

  1. Provide direction in the management of the Investments department.
  2. Provide sound leadership to the staff in the department.
  3. Prepare comprehensive annual budgets for approval.
  4. Ensure compliance with approved budgets including prudent and timely spending.
  5. Ensure effective staff supervision.
  6. Network, develop and maintain mutual relationships with relevant government bodies and institutions to ensure compliance on fiscal matters.
  7. Lead in creation, implementation and communication of financial information to the Management team and stakeholders.
  8. Ensure timely reporting of department performance.
  9. Ensure sound systems, policies and procedures for effective functioning of the department are in place.
  10. Ensure highest standards of operational efficiency and quality of service to staff.

Core Responsibilities

  1. Develop investment and valuation policies, guidelines and standard operating procedures compliant to national laws, government regulations and legislative requirements.
  2. Source for investments or investment mixes for acquisition by the Organization.
  3. Perform the appropriate due diligence to substantiate the long-term value of investments and confirm that investments are consistent with the Organization’s investment guidelines.
  4. Coordinate all the legal negotiations and related activity necessary to close acquisitions and securing any financing required.
  5. Ensure adequate portfolio and asset management during the term of the investment.
  6. Ensure adequate leasing, financing, maintenance, and renovation of all aspects of acquired properties.
  7. Develop valuation models to determine accurate value of investments.
  8. Coordinate all disposition efforts.
  9. Ensure full maximization of acquired assets.
  10. Ensure adequate research including industry analyses, to inform valuation, financial forecasting, and decision making.
  11. Monitor financial performance of individual investments to ensure risk goals are met.
  12. Present investment information, including product risks, fees, or Organization performance statistics for reporting to members and stakeholders.
  13. Continuous professional development to keep up with current industry trends.
  14. Prepare and submit timely reports and information for decision making.
  15. Any other duties as may be assigned.

Qualifications & Experience

  1. Bachelor’s degree in Finance or Economics
  2. Full professional qualification in CFA
  3. Member of Chartered Institute for Securities and Investments (CISI)
  4. At least 6 years’ experience 2 of which should be in a managerial position
  5. Sound knowledge and understanding of investment markets, pension, organization structures and asset management

Essential Competencies

  1. Proficiency in ICT
  2. Analytical and strong investment evaluation skills
  3. Risk and quantitative analysis skills
  4. Outstanding networking and relationship management ability
  5. Excellent numerical and decision making ability
  6. Excellent communication and interpersonal skills
  7. Good co-ordinating and planning skills
  8. Ability to plan and organise work often under stressful conditions

Essential Personal Attributes

  1. Team player
  2. Integrity and confidentiality
  3. Persuasive and credible
  4. Self-motivated and focused
  5. Results oriented
  6. Ability to work independently
  7. Entrepreneurial
  8. Creative and innovative

 

  1. Supply Chain Officer

Reporting to the Supply Chain Manager, the successful candidate will be charged with the day to day implementation of the procurement policy and procedures and administering the procurement processes in accordance with the approved policy and procedures.

Key Responsibilities

  1. Ensure quality Secretariat services to the Procurement, Inspection and Acceptance Committees.
  2. Assist Head of Departments in the development of the Organization’s annual procurement plan.
  3. Assist users in development of tender specifications.
  4. Review tender specifications from user departments for approval by the Supply Chain Manager.
  5. Initiate local purchase orders and service contracts for approved procurement.
  6. Assist in identification of staff requirements.
  7. Monitor and control lead time in items and service acquisition for minimal turn around.
  8. Coordinate establishment of appropriate storage of supplies including development of appropriate inventory management and issuance procedures.
  9. Coordinate receipt and inspection of orders and completed contracts.
  10. Coordinate logistics for distribution of common supplies to users.
  11. Implement efficient issues systems for stores items to users ensuring adherence to budgets.
  12. Ensure quality, cost effective and timely documentation of all procurement processes.
  13. Continuously monitor stock level for stores items for timely replenishment and quality management.
  14. Maintenance of complete documentation of each order and contract from tendering to full payment.
  15. Ensure quality and timely production of documentation of contracts and tenders ensuring the Organization’s interests in all supply arrangements are protected.
  16. Participate in conducting market price surveys.
  17. Monitor, document and report on the progress of every supply order and contract at agree intervals.
  18. Review purchase requisitions for compliance with procurement plan and approved budget.
  19. Maintain a register of orders and contracts.
  20. Maintain the suppliers and contractors database.
  21. Continuous professional development to keep up with current industry trends.
  22. Prepare and submit reports as required.
  23. Any other duties as may be assigned from time to time.

Qualifications and experience

  1. Bachelor’s degree in Business field
  2. Intermediate professional qualification in Procurement or Supplies Management recognized by the Kenya Institute of Supplies Management
  3. 3 years working relevant experience
  4. Knowledge of Procurement and Contract Law

Essential competencies

  1. Proficiency in ICT
  2. Competence in procurement planning
  3. Excellent organizational and planning skills
  4. Competence in market price surveys
  5. Good planning and organization skills
  6. Good communication and interpersonal skills
  7. Well-developed analytical and presentation skills

Essential Personal Attributes

  1. Team player
  2. Integrity, confidentiality and objectivity
  3. Business savvy
  4. Focused and results oriented
  5. Ability to work with minimum supervision

 

  1. Manager, Internal Audit

Reporting functionally to the Board of Trustees and administratively to the CEO, the successful candidate for this position will lead the conduct of independent appraisal of the effectiveness and improvement of policies, procedures and standards of management of financial and physical resources of the Organization, lead risk assurance and carry out value-for-money audits.

Managerial Responsibilities

  1. Provide strategic direction in the Internal Audit and Risk Assurance function of the Organization.
  2. Develop systems for the evaluation of financial, information systems and operational procedures to assure adequate internal controls are present.
  3. Develop, document, implement, test and maintain a comprehensive internal audit plan to assure compliance with applicable laws, regulations, and the Organization’s policies and procedures.
  4. Develop and document systems for reviewing and monitoring the Organization’s risk management system and make appropriate recommendations for improvements based on industry best practices.
  5. Ensure sound practices in internal audit/risk management that conform to international best practice, International Professional Practices Framework (IPPF), International Financial Reporting Standards (IFRS), International Audit Standards (IAS) and the Retirement Benefits Authority (RBA) Act 2007.
  6. Ensure a competent and motivated internal audit team through quality hiring, training and evaluating of staff; and taking corrective actions to address performance gaps.
  7. Provide sound leadership and supervision to the staff in the department.
  8. Prepare comprehensive annual budgets for approval by the Chief Executive Officer.
  9. Ensure compliance with approved budgets including prudent and timely spending.
  10. Ensure timely reporting of the department’s performance.
  11. Ensure sound systems, policies and procedures for effective functioning of the department are in place.

Core Responsibilities

  1. Develop the Organization’s Internal Audit Charter and review it regularly.
  2. Regularly perform risk exposure assessments.
  3. Act as Secretary to the Audit, Risk and Governance Committee of the Board.
  4. Act as a link between the external auditors and the internal audit function and the Organization as a whole.
  5. Act as ISO Lead Auditor for the Organization.
  6. Prepare annual audit schedules and programs.
  7. Determine that all operations carried out at the Organization are in conformity with existing laws and regulations, and internal policies and procedures are consistent with both institutional objectives and good business practices.
  8. Lead in conducting risk based audits and prepare appropriate recommendations on minimization of risks to safeguard the Organization’s assets.
  9. Lead in conducting systems audits of all departments and appraise the application and adequacy of accounting, financial, procurement, IT and other controls.
  10. Review the credibility and integrity of financial statements by ensuring that they have been prepared in accordance with the IFRS, IAS and the RBA Act 2007 and Regulations.
  11. Ensure that fixed assets of the Organization have been safeguarded, their physical condition is proper, they exist and they are correctly valued.
  12. Analyze the investments made by the Organization to ensure that the investment policy is adhered to, the investments are safe, do not exceed the thresholds that have been set by RBA and such investments have been made for the good of the Organization.
  13. Ensure that the information contained in the financial statements is complete and reliable for effective decision making.
  14. Review the economical efficiency and effectiveness in the utilization of the Organization resources in order to achieve its objectives.
  15. Review the adequacy, design and effectiveness of the Internal Control Systems to monitor the quality of such controls, detect any weakness and provide recommendation for improvement through analysis of the accounting system to ensure that security levels are well guarded.
  16. Identify and qualify key business risks estimating the probability of occurrences and their impact on the Organization and make appropriate recommendations.
  17. Follow up on recommendations given by external audit team and other regulatory bodies.
  18. Oversee the preparation of audit reports with relevant recommendations.
  19. Continuous professional development to keep up with current industry trends.
  20. Any other duties as may be prescribed from time to time.

Qualifications & Experience

  1. Bachelor’s  Degree    in Social Sciences
  2. Full professional qualification in CPA/ACCA/CIA
  3. Member of CIA
  4. At least 6 years working experience, 2 of which should be in a managerial position

Essential Competencies

  1. Proficiency in ICT with strong MS office and internet ability
  2. Excellent planning and organizational skills
  3. Strong analytical skills
  4. Excellent communication skills
  5. Strong leadership skills
  6. Good interpersonal relations skills

Essential Personal Attributes

  1. Team player
  2. High levels of integrity and confidentiality
  3. Strategic insight
  4. Attention to detail
  5. Ability to work independently

 

  1. Internal Audit Officer

Reporting to the Manager, Internal Audit, the successful candidate will review systems, documents, records and data to assure system security and accuracy of data, as well as ensure compliance with standards, procedures, internal controls & regulatory and statutory requirements.

Key Responsibilities

  1. Prepare and execute audit programs, plans and schedules.
  2. Prepare detailed reports on audit findings and make recommendations to improve the Organization’s management practices.
  3. Conduct follow-up audits to ensure approved recommendations are implemented.
  4. Conduct investigations and special projects where applicable.
  5. Maintain documentation of the Internal Audit Department standards, policies and practices.
  6. Assist in developing efficient and effective auditing systems and procedures in line with the Organization’s Quality System requirements.
  7. Assist in preparation of various working papers as required.
  8. Continuous professional development to keep up with current industry trends.
  9. Any other duties as may be assigned from time to time.

Qualifications & Experience

  1. Bachelor’s degree in Business related fields
  2. Intermediate qualification in ACCA, CPA or CIA
  3. Proficiency in ICT
  4. At least 3 years’ experience in an internal audit position

Essential Competencies

  1. Proficiency in ICT with strong MS office and internet ability
  2. Ability to interact effectively with all levels of management
  3. Proficiency in quantitative analysis techniques
  4. Analytical and critical thinking skills
  5. Communication and interpersonal skills
  6. Report writing skills
  7. Planning and organization skills

Essential Personal Attributes

  1. Keen to details with high level of accuracy
  2. Ability to work under pressure and meet strict deadlines
  3. Independent minded and objective
  4. Confidentiality and integrity

 

  1. ICT Officer – Web & Mobile Applications

Reporting to the ICT Manager, the successful candidate will have the responsibility for content, quality, design and style of the Organization’s website, intranet and social media platforms, ensure adequate online representation of the Organization, and assure adequate communication and interaction with the Organization’s clients and stakeholders.

Key Responsibilities

  1. Develop, design and maintain the Organization’s Internet website, intranet website, social media sites and the Organization’s members’ and sponsor portal Site.
  2. Ensure website design is appealing in visual appearance and effectively communicates to the Organization’s customers and stakeholders.
  3. Ensure ease of navigation to ensure staff, members’ and stakeholders easily find and access relevant information.
  4. Integrate web applications with backend systems to improve service delivery and business process efficiencies.
  5. Develop, integrate and maintain together all mobile applications including SMS, SMTP, USSD and Android applications.
  6. Conduct demos and training to staff on use of web applications and CMS driven websites.
  7. Regularly update the websites and social media channels.
  8. Monitor and recommend relevant improvements to websites and social media platforms.
  9. Optimize web architecture for navigability (browser and mobile platforms).
  10. Maintain, convert and optimize published documents for online use.
  11. Track and analyze web traffic statistics for periodic reporting and review of content effectiveness.
  12. Ensure validity of hyperlinks.
  13. Ensure search engine optimization and site marketability.
  14. Track website traffic and analyze page hits.
  15. Create user manuals for administrative software designed with the Organization’s website tasks in mind and publish on the Intranet.
  16. Responsible for web development and graphic design work in the ICT department.
  17. Continuous professional development to keep up with current industry trends.
  18. Prepare and submit timely reports and information for decision making.
  19. Any other duties as may be assigned

Qualifications & Experience

  1. Bachelor’s degree in ICT or Computer Science
  2. Certifications in graphics design and desktop publishing
  3. HTML/XHTML, CSS, JavaScript
  4. Server/Client side architecture
  5. Programming/Coding/Scripting in one of the many server-side frameworks (at least one of: Perl, Python, Ruby, PHP, Go, CFML – ColdFusion, Java, ASP, .NET, .NET MVC)
  6. Demonstrable experience in database utilization
  7. At least 3 years relevant working experience

Essential competencies

  1. Excellent design ability
  2. Good planning and organizational skills
  3. Problem solving skills
  4. Analytical skills
  5. Good communication and interpersonal skills

Essential Personal Attributes

  1. Team player
  2. Integrity and confidentiality
  3. Reliable and trustworthy
  4. Creative and innovative
  5. Ability to work with minimum supervision

 

  1. ICT Officer – User Support Services

Reporting to the ICT Manager, the successful candidate will manage and monitor the operation of the Organization’s entire computer system, including the installation, updates, and maintenance. The position will also ensure security of the entire network against set parameters.

Key Responsibilities

  1. Set up user accounts, including issuance of passwords.
  2. Maintain user access administration and control.
  3. Install and support LANs, WANs, network segments, internet and intranet systems.
  4. Monitor networks, system activity, server security and special services to ensure availability to users as required, performance of required updates, and resolve of issues arising.
  5. Identify user needs and resolve issues arising.
  6. Conduct regular testing on the network to identify areas of weakness.
  7. Implement and monitor E-mail and Internet filters.
  8. Maintain network facilities on individual machines, such as drivers and settings of computers and printers.
  9. Maintain network servers such as file servers, VPN gateways, intrusion detection systems.
  10. Administer servers, desktop computers, printers, routers, switches, firewalls, phones, software deployment, security updates and patches.
  11. Report noted issues on the network and servers including malicious or suspicious activity and storage of sensitive information to the Manager.
  12. Conduct regular training to users on network requirements.
  13. Generate and retain system backups on agreed timeframes.
  14. Monitor and maintain system audit logins.
  15. Enforce physical security through Access Control system as well as disaster recovery planning.
  16. Maintain minimum security standards for systems to assure protection of infrastructure.
  17. Evaluate and implement network management software.
  18. Install and implement security programs.
  19. Continuous professional development to keep up with current industry trends.
  20. Prepare and submit timely reports and information for decision making.
  21. Any other duties as may be assigned

Qualifications & Experience

  1. Bachelor’s degree in ICT or Computer Science
  2. Minimum of Network+ or equivalent
  3. CCNA
  4. Linux, windows Server
  5. Security + or equivalent
  6. At least 3 years relevant working experience

Essential competencies

  1. Good planning and organizational skills
  2. Problem solving skills
  3. Analytical skills
  4. Good communication and interpersonal skills
  5. Monitoring skills

Essential Personal Attributes

  1. Team player
  2. Integrity and confidentiality
  3. Reliable and trustworthy
  4. Creative and innovative
  5. Ability to work with minimum supervision

 

  1. ICT Officer – Systems Integration and Development

Reporting to the ICT Manager, the successful candidate will have the responsibility for managing the Organization’s information databases and ensuring security of data and information contained.

 Key Responsibilities

  1. Enrol users to relevant databases.
  2. Control and monitor user access to the database based on allocated rights.
  3. Undertake backup and maintenance of backup of database information.
  4. Undertake restoration from back-ups undertaken as required.
  5. Undertake routine tests and modifications to ensure effective performance of databases.
  6. Troubleshoot and ensure adequate resolve of issues arising.
  7. Conduct user training on access, navigation, and management of databases.
  8. Set up new databases and integrate information from old systems to new systems as required.
  9. Ensure database security by maintaining user rights and privileges, and monitoring database activity for suspicious activity or breaches.
  10. Allocate system storage and ensure capacity for database growth and expansion.
  11. Identify user needs and provide support as required.
  12. Modify database structures, as necessary, from information provided by application developers.
  13. Ensuring compliance with database vendor license agreements.
  14. In liaison with vendors undertake modifications, configurations, upgrade of databases and their structures, as well as perform application tuning and performance monitoring to ensure maximum optimization and utilization.
  15. Archive data as per the Archiving policy.
  16. Continuous professional development to keep up with current industry trends.
  17. Prepare and submit timely reports and information for decision making.
  18. Any other duties as may be assigned

 Qualifications & Experience

  1. Bachelor’s degree in ICT or Computer Science
  2. Oracle DBA, SQL Server
  3. Intermediate level qualification in software development e.g. Java, C#, VB.net or equivalent.
  4. At least 3 years relevant working experience.

Essential competencies

  1. Good planning and organizational skills
  2. Problem solving skills
  3. Analytical skills
  4. Good communication and interpersonal skills
  5. Monitoring skills

Essential Personal Attributes

  1. Team player
  2. Integrity and confidentiality
  3. Reliable and trustworthy
  4. Creative and innovative
  5. Keen to detail
  6. Ability to work with minimum supervision

 

  1. ICT Manager

Reporting to the CEO, this position is responsible for leading and directing the Information Technology function of the Organization. The successful candidate will provide the Organization with relevant modern and enhanced Information Technology to leverage its business and operations.

Managerial Responsibilities

  1. Provide strategic direction in the management of the IT function.
  2. Provide sound leadership to the staff in the department.
  3. Prepare comprehensive annual budgets for approval.
  4. Ensure compliance with approved budgets including prudent and timely spending.
  5. Ensure effective staff supervision.
  6. Ensure timely reporting of department performance.
  7. Ensure sound systems, policies and procedure for effective functioning of the department are in place.
  8. Ensure the highest standards of operational efficiency and quality of customer (user) service.

Core Responsibilities

  1. Study and define the IT needs of the Organization in line with the strategic plan.
  2. Develop and ensure implementation of an IT strategy for the Organization.
  3. Develop and lead the implementation and continuous review of an IT policy for the Organization.
  4. Develop IT risk management and mitigations procedures.
  5. Define policies, practices, and standards that govern security functions associated with information technology systems, networks, applications, voice and data communications, computing services within the Organization – including employee, vendor and customer use and access to information assets.
  6. Lead the design and implementation of an Enterprise IT System to support the realization of the strategic plan and modernization of the Organization’s operations and service delivery.
  7. Develop effective disaster recovery policies and standards; coordinate the development of implementation plans and procedures to ensure that business-critical services are recovered in the event of a declared disaster, and provide direction and in-house consulting in these areas.
  8. Develop a reliable backup and business continuity system of critical data and information relatively to the defined risks.
  9. Develop and ensure security standards, procedures, and guidelines for multiple IT platforms to assure adequate protection of information assets.
  10. Develop and manage efficient user-support frameworks.
  11. Oversee the management of IT security across the Organization and ensure the Organization’s system and data are adequately secured.
  12. Ensure the adequacy and allocation of IT resources in terms of funding, personnel, equipment and service levels.
  13. Coordinate priorities between the IT department and user departments; and review the adequacy and allocation of IT resources in terms of funding, personnel, equipment, and service levels.
  14. Ensure all departmental activities and initiatives are compliant with relevant laws and regulations.
  15. Ensure IT projects are completed within budget and on time.
  16. Ensure availability, reliability and effectiveness of the IT systems and services.
  17. Lead the development and management of a sound preventative maintenance framework for computer hardware and software.
  18. Lead the development of a sound, secure and adequate network for the Organization’s IT systems considering current and planned offices and branches.
  19. Ensure update of the Organization’s website and social media platforms.
  20. Implement the management practices of assessing risk tolerance, implementing and overseeing appropriate security processes and fostering a security-aware culture.
  21. Carry out periodic computer training needs analysis and oversee delivery of relevant training programs to address identified user needs.
  22. Continuous professional development to keep up with current industry trends.
  23. Prepare and submit timely reports and information for decision making.
  24. Any other duties as may be assigned

Qualifications & Experience

  1. Bachelor’s degree in ICT or Computer Science
  2. Certified training in either Programming, System Development/ Administration, Networking, Project management, IT security, CISA, ITIL
  3. At least 6 years relevant working experience 3 of which should be at a senior level

Essential competencies

  1. Excellent communication skills with ability to prepare and present concise oral and written reports
  2. Excellent planning and organizational skills
  3. Good interpersonal relations
  4. Analytical skills
  5. Leadership skills

Essential Personal Attributes

  1. Team player
  2. Integrity and confidentiality
  3. ICT savvy
  4. Creative and innovative
  5. Ability to work independently

 

  1. Human Resources Officer

Reporting to the Manager, Human Resources & Administration, the successful candidate will support in management of HR related issues of the Organization including recruitment, training, employee relations, payroll, benefits administration, leave management, performance management, and employee records.

Key Responsibilities

  1. Implement HR policies and procedures ensuring consistency with good practice, and conformity to legislation and statutory requirements.
  2. Monitor and implement the approved HR budget.
  3. Update and maintain comprehensive and up to date staff database and employee records in both physical and computerized formats.
  4. Coordinate the recruitment process both internally and externally by Recruitment Consultants including job posting, advertising, short-listing, background checks, hiring.
  5. Facilitate induction for all new employees.
  6. Coordinate and facilitate the Organization’s performance management system including objectives setting, performance reviews and appraisal processes.
  7. Process payroll and prepare statutory returns payment schedules for Finance department.
  8. Responsible for compiling staff training needs and schedule trainings in coordination with staff Supervisors and work activities, undertaking logistical arrangements and post-training evaluation.
  9. Facilitate effective communication between the Organization and the staff through approved communication channels.
  10. Coordinate staff meetings and welfare activities.
  11. Manage employee benefit plans including insurance schemes.
  12. Administer and monitor staff leave records and schedules.
  13. Manage the disciplinary processes in accordance with the Organizations policy.
  14. Maintain a supportive and efficient HR Administrative Service Centre through timely and appropriate responses to staff enquiries and processing of necessary documentation.
  15. Process employee exits ensuring they are compliant to the organization’s HR policies and procedures.
  16. Continuous professional development to keep up with current industry trends.
  17. Prepare and submit timely reports and information for decision making.
  18. Any other duties as may be assigned

Qualifications & Experience

  1. Bachelor’s degree in Human Resource Management or Social Sciences
  2. Diploma in Human Resource Management recognized by the Institute of Human Resource Management
  3. At least 3 years relevant working experience
  4. Experience in managing a HR database especially a Human Resource Information System (HRIS) is an added advantage
  5. Membership to a HR body such as the Institute of Human Resource Management (IHRM) is an added advantage

Essential Competencies

  1. Proficiency in ICT with strong MS office and internet ability
  2. Familiarity with labour laws
  3. Good communication skills with ability to prepare and present good oral and written reports
  4. Good interpersonal skills with ability to relate with staff at all levels
  5. Talent acquisition skills
  6. Ability to listen objectively

Essential Personal Attributes

  1. Team player
  2. High degree of integrity and confidentiality
  3. Ability to win trust
  4. A people person
  5. Keen to detail with a high degree of accuracy
  6. Display sensitivity to employees needs
  7. Self-driven with a ‘can-do’ attitude
  8. Ability to work under pressure with minimum supervision

 

  1. Human Resources & Administration Manager

Reporting to the CEO, the Human Resources & Administration Manager will provide strategic leadership for the Human Resource function and assure a team of highly competent, highly productive, well-motivated staff and fairly remunerated staff to assure realization of the Organization’s objectives.  The position will also be in charge of maintenance of effective harmonious relations and effective administration of general support services, security issues and insurance requirements.

 Managerial Responsibilities

  1. Ensure sound systems, policies and procedures for effective functioning of the department are in place.
  2. Provide direction in the management of Human Resource of the Organization.
  3. Provide sound leadership to the staff in the department.
  4. Ensure effective staff supervision.
  5. Prepare comprehensive annual budgets for approval.
  6. Ensure compliance with approved budgets including prudent and timely spending.
  7. Ensure highest standards of operational efficiency and quality of service to staff.
  8. Ensure timely reporting of department performance.

 Core Responsibilities

  1. Provide day to day advice to Management on HR related issues.
  2. Implementation of the HR strategy and related KPI’s to support the organization’s business objectives and growth aspirations.
  3. Oversee all staffing needs including recruitment and hiring, discipline and termination.
  4. Maintain effective systems of staff training, advancement, performance evaluation, remuneration and succession.
  5. Ensure maintenance of correct, accurate and updated staff and HR records, in physical and computerized formats.
  6. Implement and manage the performance management system and ensure its effective execution through the line managers.
  7. Ensure regular performance appraisals for all employees as per Organization regulations.
  8. Oversee achievement of set departmental targets in line with Performance Contracts of the Organization.
  9. Ensure timely submission of Performance Contracting reports to the relevant bodies.
  10. Oversee the management of the human resources, payroll and salaries databases.
  11. Analyze wage and salary reports and data to determine and recommend market competitive compensation strategies.
  12. Analyze statistical data and reports and monitor HR metrics to identify areas for weakness and make recommendations for improvement of the Organization’s policies and practices;
  13. Champion People Management issues such as disciplinary issues and staff welfare in relation to Labour laws and market dynamics.
  14. Responsible for employee guidance and counselling, as and when required.
  15. Manage employee relations within the organization and ensure adherence to the labour laws.
  16. Conduct training needs analysis, ensuring input from Heads of Departments.
  17. Design a training plan, recommend relevant trainings and coordinate training programs using the approved training calendar and budget.
  18. Arrange for staff meetings and ensure proper record of proceedings.
  19. Oversee and manage maintenance of office facilities and equipment.
  20. Ensure efficient and effective management of the staff benefits and allowances.
  21. In liaison with the Head of Procurement, manage disposal of assets.
  22. Manage hospitality, cleaning and mail services.
  23. Continuous professional development to keep up with current industry trends.
  24. Prepare and submit timely reports and information for decision making.
  25. Any other duties as may be assigned.

 Qualifications & Experience

  1. Bachelor’s degree in Human Resource Management or Social Sciences
  2. Full professional qualification in Human Resource Management recognized by the Institute of Human Resource Management
  3. Member of the Institute of Human Resource Management
  4. Experience in managing an integrated Human Resource System
  5. At least 6 years relevant working experience, 2 of which should be in a managerial position

 Essential Competencies

  1. Proficiency in ICT with strong MS office and internet ability
  2. Conversant with labour laws and international best practice
  3. Conversant with HR integrated systems
  4. Ability to listen objectively
  5. Counselling, mentoring and coaching skills
  6. Very good communication skills both oral and written communication
  7. Problem solving skills

 Essential Personal Attributes

  1. Team player
  2. Integrity and confidentiality
  3. Strategic thinker and influencer
  4. Creativity and innovation
  5. Ability to win trust
  6. Results oriented

 

  1. Driver

Reporting to the Administration Officer, the successful candidates for these positions will operate the Organization’s assigned vehicle to provide logistics and support services for the Organization.

Key Responsibilities

  1. Pick and drop staff and visitors as directed.
  2. Ensure cleanliness and good maintenance of the assigned vehicle.
  3. Undertake external deliveries of mail, documents and other deliveries.
  4. Collect mails, cheques and documents from various destinations and deliver them to the Organization.
  5. Requisition supplies and materials necessary for the efficient running of the motorcycle.
  6. Ensure renewal of license and vehicle insurance.
  7. Ensure availability of all the required documents and equipment including hazard triangle, spare wheel, first aid kit, tool box and necessary spare parts in the vehicle.
  8. Ensure safety of the vehicle by undertaking all safety measures including steering locks, alarms, locking doors and windows when not in use, parking in safe spots and putting all items in the trunk to avoid unnecessary break-in.
  9. Ensure timely servicing of vehicle based on service schedule.
  10. Perform minor maintenance tasks on assigned vehicle as required including oiling, temperature and water checks.
  11. Ensure that the steps required by rules and regulations are taken in case of involvement in an accident/incident.
  12. Maintain vehicle records on mileage, faults, maintenance, repairs, fuel purchases, incident reports, accident reports, and any other records as required.
  13. Any other duties as may be assigned.

Qualifications & Experience
Level Certificate

  1. Valid driving license (BCE)
  2. Certificate in Mechanical Engineering
  3. Certificate of good conduct
  4. 3 years vehicle driving experience

Essential Competencies

  1. Excellent geographical knowledge of assigned region
  2. Time management ability
  3. Good interpersonal skills
  4. Good communication skills
  5. Planning and organization skills

 Essential Personal Attributes

  1. Team player
  2. Integrity and confidentiality
  3. Keen to detail with a high degree of alertness
  4. Ability to prioritize tasks
  5. High levels of honesty
  6. High levels of initiative

 

  1. Benefits Administration Officer

Reporting to the Manager Benefits, the successful candidate will process new members, follow up on member contributions and manage day to day management of benefits administration for the assigned portfolio.

Key Responsibilities

  1. Ensure effective customer relations with members by upholding service delivery standards.
  2. Ensure timely response to correspondences from members.
  3. Ensure issuance of membership cards for new members.
  4. Ensure new members fulfil all joining requirements and provide all required information.
  5. Communicate to members on their benefits and enhance the general level of understanding of potential benefits to members.
  6. Follow-up members on contribution payments.
  7. Maintain member records in both physical and electronic formats.
  8. Ensure accurate update individual records, and escalate information areas that may be missing.
  9. Posting and update of member accounts on monthly basis in correspondence with the submitted returns.
  10. Ensure achievement of departmental targets in line with the Performance Contract and appraisal system of the Organization.
  11. Ensure regular update and dispatch of member statements as stipulated in the Service Charter.
  12. Continuous professional development to keep up with current industry trends.
  13. Prepare and submit timely reports and information for decision making.
  14. Any other duties as may be assigned.

Qualifications & Experience

  1. Bachelor’s Degree in Social Sciences
  2. Intermediate level professional qualification in Insurance (Pension major)
  3. At least 4 years relevant experience, 2 of which should be in a financial organization at Officer position

Essential Competencies

  1. Proficiency in ICT
  2. Good communication skills
  3. Good interpersonal skills
  4. Problem solving skills
  5. Supervisory skills

Essential Personal Attributes

  1. Team player
  2. Integrity and confidentiality
  3. Results oriented
  4. Keenness and attention to detail
  5. Ability to work with minimum supervision

 

  1. Administration Officer

Reporting to the Manager, Human Resources & Administration, the successful candidate will manage administration related issues including records management, logistics and housekeeping at the assigned station.

Supervisory Responsibilities

  1. Ensure all staff within the Administration section receive adequate orientation to the department and Organization.
  2. Provide supervision of staff through appropriate recruitment, effective delegation of duties, objectives setting and appraisals, training, mentoring and coaching.
  3. Ensure adequate and efficient staff discipline, leave management and timely address of staff issues.
  4. Assist the Manager in preparation of Administration related budgets.
  5. Monitor and implement the approved budget ensuring compliance and prudent spending.
  6. Ensure effective utilization of resources assigned to the Administration section.
  7. Compile and report on staff performance and section activities.

Core Responsibilities

  1. Oversee reception related duties.
  2. Ensure appropriate handling of clients on phone, email and in person.
  3. Requisition, maintain and distribute office supplies and equipment.
  4. Ensure adequate handling of all general correspondence and documents received through mail and in person, as well as outgoing mail
  5. Produce letters for area office staff where appropriate.
  6. Ensure recording of incoming and outgoing mail, distribution of incoming mail to relevant staff, and postage of outgoing mail.
  7. Maintain a filing system in both physical and computerized formats.
  8. Organize logistical and accommodation arrangements for area staff where appropriate.
  9. Organize and maintain the office cleaning services.
  10. Ensure security arrangements of office premises and safety of office and staff.
  11. Ensure proper use of office facilities by staff and report noted misuse.
  12. Ensure proper authorization and use of official transport within the zone.
  13. Ensure prompt receipting of all payments.
  14. Continuous professional development to keep up with current industry trends.
  15. Prepare and submit timely reports and information for decision making.
  16. Any other duties as may be assigned

Qualifications & Experience

  1. Bachelor’s degree in a Business related field
  2. At least 3 years relevant working experience
  3. Previous experience in managing a team

Essential Competencies

  1. Proficiency in ICT with strong MS office and internet ability
  2. Supervisory skills
  3. Interpersonal skills with ability to relate with clients at all levels
  4. Communication skills with ability to prepare and present good oral and written reports
  5. Good planning and coordination skills
  6. Good negotiation skills
  7. Good problem solving skills

Essential Personal Attributes

  1. Team player
  2. High degree of integrity and confidentiality
  3. A people person with pleasant personality
  4. Creative and innovative
  5. Self-driven with a ‘can-do’ attitude
  6. Ability to work under pressure with minimum supervision

 

  1. Accountant (Receivables)

Reporting to the Manager, Finance, the successful candidate will be responsible for implementing the Organization’s Credit Policy in regards to debtors and collections.

Key Responsibilities

  1. Manage customer accounts, Bad Debts Provisions and ensure customer accounts are charged interest appropriately.
  2. Coordinate collections including sending demand letters, liaising with debt collectors and lawyers on follow up of old debts.
  3. Advise respective departments on sponsors with overdue payments.
  4. Ensure that the set procedures and control of invoices, credit notes etc. are followed.
  5. Prepare and circulate as required Collection Reports and aged debtors analysis reports.
  6. Ensure Debtors list is accurate, updated and circulated as required.
  7. Ensure annual confirmation of balances for accounts are properly prepared and mailed to customers within the required time.
  8. Carry out monthly reconciliation of Debtors control ledger with Debtors sub ledger accounts.
  9. Enforce the credit terms and limits.
  10. Ensure banking is done on a daily basis and receipts for banking posted regularly and reconciled with customers’ accounts daily.
  11. Attend to and resolve customers’ queries on a timely basis including visits to customers on payments.
  12. Ensure bank reconciliations are done and highlight any discrepancies noted.
  13. Co-ordinate, direct and guide the operations of the Accounts Receivable section.
  14. Facilitate the maintenance of the customer master files to ensure complete, accurate and up to date information on the Organization’s customers.
  15. Manage Credit Control and ensure that customers adhere to the credit policy.
  16. Ensure that proper filing practices are maintained to ensure the safe custody of, and easy access to all accounting documents generated by the Accounts Receivable section.
  17. Ensure compliance with the Accounts Receivable month-end cut-off procedures.
  18. Continuous professional development to keep up with current industry trends.
  19. Prepare and submit timely reports and information for decision making.
  20. Any other duties as may be assigned.

Qualifications & Experience

  1. Bachelor’s Degree in Finance or Accounting
  2. Intermediate level qualification in CPA/ACCA/ACA
  3. At least 3 years’ experience in general accounting with exposure to the accounts payables function
  4. Proficiency in Microsoft Office packages especially MS Excel, MS Word and MS Outlook
  5. Proficiency in data entry and management
  6. Attention to detail and accuracy
  7. Ability to meet deadlines and work with minimum supervision

Essential competencies

  1. Training in the current Financial Management System in place
  2. Exposure to accounting packages e.g. SAP, SAGE, ERP
  3. Excellent analytical skills
  4. Excellent planning and organizational skills
  5. Good report writing skills
  6. Good customer relations and public relations skills
  7. Good interpersonal skills
  8. Supervision skills

Essential Personal Attributes

  1. Team player
  2. Integrity & confidentiality
  3. Results oriented
  4. Attention to details
  5. Ability to work under minimum supervision

 

How to Apply

Applications clearly indicating the job you have applied for together with your updated Curriculum Vitae should be sent via:- Email to [email protected] (Only MS word applications or PDF files will be accepted) Postal Address 17013 – 00100NAIROBI NOT LATER THAN 8TH MARCH, 2017. Persons with disability are highly encouraged to apply. Only shortlisted candidates will be contacted for interviews. Human Asset Consultants Ltd believes in and practices EQUAL EMPLOYMENT OPPORTUNITY

 

Loading...
SHARE