Human Resources Assistant Job – African Wildlife Foundation NGO

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Human Resources Assistant Job at African Wildlife Foundation, Kenya

This is a temporary position for 3 – 6 months.

  • The Human Resources Assistant will assist with the administration of the day-to-day operations of the human resources functions and duties. The HR assistant will carry out responsibilities in some or all of the following functional areas: contract management, HRIS, employee relations, database and benefits management recruitment, leave administration, and orientation. This is a global position that would support functions across the organization.

HR Assistant Job Responsibilities

Employee Contracts

  • Generates employment offer letters and contracts, including new contracts, amendments, and renewals. Facilitates all signatures, and electronically files fully executed documents.
  • Manage physical and electronic filing of the Human Resources Department by ensuring that all files are compliant, up-to-date, and complete.
  • Share the HQ filing system with the other offices.

Recruitment

  • Coordinates recruitments, posting advertisements, responding to applications, short-listing candidates.
  • Perform reference and background checks on selected candidates and provide to supervisor for review.
  • Upon recruitment, collect all appropriate employment forms and provide to the finance department.
  • Assist in the development of employee materials for on boarding and off boarding. Assists in coordinating new staff meeting schedule with relevant key staff, directors, and (as applicable).

Benefits Administration

  • Tracks other contractual benefits such as expatriate home leave, relocation and repatriation, tax-equity adjustments, acting allowances, etc.
  • Ensure timely, consistent and accurate filing of payroll reports, pay slips, backups etc.
  • Ensure all payroll byproducts are sent to the appropriate institutions e.g. HELB, Pension remittances, NHIF, NSSF etc • Facilitate wellness and benefit talks with providers.

Database and Website Management

  • Database management and run reports as requested.
    Assists with annual performance appraisal process.
  • Develop and manage an efficient tracking system for employee contracts.
  • Carry out monthly maintenance of HR section of AWF Intranet.
  • Ensure proper set up of new staff on the unanet system and regular update of the same.
  • Assist the HR Manager in compiling, updating and maintaining a detailed benefits schedule for all AWF offices.
  • Update HR metrics and dash boards.

Other

  • Provide administrative support to the HR department on a daily basis.
  • Assist in drafting HR staff announcements.
  • Track calendar events for the function.
  • Manage events as needed.
  • Other projects and duties as assigned.

Qualifications for HR Assistant Job

  • Education Bachelor’s degree in Human Resources, Labour or Industrial Relations, Psychology or Sociology from a reputable institution Higher
  • Diploma in Human Resources Management.

Experience

  • 2- 3 years progressive experience in a non-profit organization and/or Human Resources. Proven experience in an international context.
  • Previous experience in database management.

Skills & Knowledge

  • Excellent organizational skills: able to multitask in a fast paced environment.
  • Ability to provide good customer service with patience and a sense of urgency.
  • Professional, diplomatic and thoughtful communication skills.
  • Strong Computer Skills: Microsoft Office Suite, familiarity with HRIS systems or able to learn.
  • French fluency is desired.
  • Ability to manage sensitive and confidential matters with the highest level of professionalism.
  • Strong problem-solving skills.
  • Strong organizational skills and attention to detail.
  • Strong level of competence with Excel, accounting/HR information systems, and payroll systems.
  • Proactivity with a keen desire to improve systems.
  • Genuine interest in people.

 

How to Apply

Click here to apply

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