Indepth Research Services HR & Administration Assistant Job


Position: HR & Administration Assistant

Description: We are an international training and consultancy organization offering technical training and education services designed for individuals, and organizations working in the agriculture, climate change and environment; disaster management; education; food and nutrition; health;  humanitarian relief; logistics and  telecommunication; recovery and reconstruction; safety and security; water sanitation and hygiene sectors .

Duties and responsibilities

  • Provide advice and assistance when conducting staff performance evaluations
  • Identify training and development opportunities
  • Provide basic counseling to staff who have performance related obstacles
  • Provide staff orientations
  • Monitor daily staff attendance.
  • Provide advice and recommendations on disciplinary actions.
  • Prepare notices and advertisements for vacant staff positions.
  • Schedule and organize interviews
  • Participate in applicant interviews
  • Conduct reference checks on possible candidates
  • Inform unsuccessful applicants
  • Conduct exit interviews.
  • Implement a human resources plan and personnel management policies and procedures.
  • Explain provisions of the personnel policy to staff.
  • Explain employment standards and legislation such as workers compensation, labour standards and Fair Practice Act.
  • Organize the transitional provisions of employee compensation, pay and benefits when positions are transferred or new positions are funded through contribution agreements and other special funding arrangements.
  • Arrange for the repairs of computers and other office equipment and assist with organizing staff to carry out work due periods of equipment shutdowns.
  • Attend Various Committees’ meetings to provide information, when necessary.
  • Perform other related duties as required

Educational requirements

  • An undergraduate degree in HR, management, psychology or business related fields
  • Post graduate HR qualifications will be an added advantage
  • Business English will be a prerequisite.
  • Excellent it skills (internet, email, word, excel and PowerPoint)

Job experience

  • Minimum of three years’ experience in HR and administration
  • Experience in customer centric roles.
  • Planning and execution skills required.
  • People management and development skills


  • Strong administration skills
  • Familiarity with business software such as Microsoft office
  • A high level of confidentiality
  • Excellent interpersonal and customer-facing skills
  • Strong communication skills, both written and verbal
  • Flexibility and willingness to learn
  • Enjoy working with people
  • Tact and diplomacy
  • Good administrative skills
  • Ability to work as part of a team
  • Ability to work accurately, with attention to detail

Salary: Starting KES 30,000/= Gross per month.

How to Apply

Application procedure: If you meet the above criteria, please send your application and a detailed CV to [email protected] on or before 10th February, 2017.

Note that due to the urgency in recruiting for this position CVs will be evaluated as they come.

Note: Use the job title as the subject line in your application email.

Applications not meeting the minimum requirements and not following the instructions given will not be considered