Insurance Brokerage Firm Office Administrator Job

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Our client an insurance brokerage firm in Kenya seeks to recruit a reliable, aggressive and goal oriented candidate to serve in the position of Office Administrator.
Location: Mombasa
Core Functions
• Organize Training
1. Organize and Assist
2. Trustee Training Seminars
3. Hot Topic Seminars
4. Budget Briefing Seminars
• Provide full office administration support- Monthly updating of client information
• Administer and monitor the day to day office activity in order to ensure clients are served in an accurate and timely manner
Other Roles
• Assist with preparation of the Quotations and Tender preparation.
• Organizes day to day banking of collected premiums.
• Reconcile the client accounts and sending out Renewal invitations.
• Establish and maintain Client and Underwriters accounts.
• Ensure transactions are properly recorded and entered into the computer ( Underwriting).
• Prepare income statements for underwriter and follow up on commissions.
• Maintain policy files and records for clients.
• Implement and maintain receiving/dispatching system.
• Recording and follow-up of utilities bills and collections of premiums.
• Make follow up to ensure clients receive Risk Notes, receipts and certificates.
• Manage the filing, storage and security of documents.
• Respond to inquiries and maintain records of the same to ensure follow up.
• Manage the repair and maintenance of computer and office equipment.
• Ensure permits and licenses are up to date.
• Supervise customer services and responds to customer inquiries.
• Co-ordinate booking of meeting rooms and maintain a register to be signed by staff using the rooms.
• Co-ordinate all office repairs.
• Co-ordinate office cleaning with external contractors.
• Ensure messengers clean up early in the morning and maintain high standards of cleanliness.
• Assist with preparation and advertising materials.
• Perform other related duties as required.
Skills:
• Event planning skills.
• Ability to maintain high level of confidentiality.
• Good time management skills.
• Knowledge of office procedures.
• Excellent public relations and communication skills both written and oral form.
• Ability to work independently.
• Organizational and computer skills.
• Finance and budget administration skills.
• Ability to accommodate changing needs of management / administration.
Qualifications
• Minimum 3 years front office or administrative experience preferably in insurance industry.
• Degree in Administration or any relevant course on Office Management.
• Intermediate or advanced computer skills; Experience using MS Word, Excel, and PowerPoint.
How to Apply
Email your application letter and CV to [email protected] clearly indicating ‘Office Administrator’ on the subject line by 4th November, 2015.
Do not attach any certificates.

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