KAM Procurement Officer Job -September 2015


The Kenya Association of Manufacturers – the representative organization for manufacturing value-add Industries in Kenya is seeking to competitively fill the following position:-

Job Title: Procurement Officer

Department: Operations

Section: Procurement

Reporting to: Head of Operations

Job Type: Permanent

Supervises: None

Job Purpose: To provide overall guidance in the procurement of goods, works and services and ensures that procurement and supplies processes are carried out efficiently and effectively to achieve the organization’s objectives.

Key Objectives

  • Procurement planning
  • Safety of procurement documents
  • High levels of ethical standards
  • Effective stores processes and procedures
  • Timely and accurate reports

Duties and Responsibilities:

  • Provide guidance on supply chain management policy;
  • Periodic procurement planning;
  • Develop, ensure implementation and compliance with, review and monitoring of the procurement standard operating procedures; ensure compliance applicable rules, legislation, regulations, standards, and best practices;
  • Process purchasing transactions for equipment, materials, supplies, capital goods, and services within purchasing authority;
  • Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals;
  • Establish and negotiate contract terms and conditions, and maintain supplier relationships;
  • Designing and implementing an effective procurement records management, retention and disposal program including preparation and maintaining of purchasing records, reports and price lists; and, maintenance of complete and self-contained files with all key documents for each procurement activity, in line with the requirements of relevant regulation;
  • Create and maintain material codes for inventory and maintain proper inventory records to ensure adequate audit trail;
  • Work with other staff to determine procurement needs, quality, and delivery requirements;
  • Assist in the development of specifications for equipment, materials, and services to be purchased;
  • Administer contract performance, including delivery, receipt, warranty, damages and insurance;
  • Tender management (tender opening, keeping track of tenders in progress and generating accurate status reports on tender evaluations); and, reconcile or resolve value discrepancies;
  • Coordinates generation of contracts to successful bidders in liaison procuring unit and the legal Officer;
  • Schedules for timely collection and delivery of materials from suppliers
  • Secretary of tender committee;
  • In charge of implementing and enforcement of stores regulations and procedures
  • Prepare asset disposal plans and coordinate for disposal of unserviceable, obsolete and surplus assets;
  • Coordination of periodic and annual stock taking and investigate discrepancies between inventory records and physical inventory holdings for reconciliation;
  • Vet all Stores requisitions and approve issuance of stock to user departments;
  • Liaise with other units to ensure that the goods/services offered are of the required standards and performance and the issuance of a completion certificate;
  • Prepare timely and accurate reports
  • Any other duties as may be assigned by the CEO.

Qualifications and Experience

  • At least a Bachelor’s degree in supply chain management, finance, or related field;
  • Professional training in procurement and supplies management;
  • A minimum of 3 years hands on relevant work experience;
  • Knowledge of supply chain, customer and personal service, relevant tools and technology, applicable regulations and standards, administration and management;
  • Excellent written and oral communication in English and Swahili, inter-personal skills, coordination, judgment and decision making, time management, service orientation and negotiation;
  • Ability to work well in a team
  • Highly organized and detail oriented; able to prioritize and produce work of a consistently high standard.

How to Apply

Interested and qualifying candidates may forward their application and Curriculum Vitae only to the Chief Executive on [email protected] with the words “Procurement Officer” on the email subject line to reach us by 18th September, 2015 COB.

Only shortlisted candidates shall be contacted.