KEMRI Administrative Assistant Jobs in Kenya



Administrative Assistant Job at KEMRI 

A KEMRI –CCR Clinical Trials Research Project based in Thika is currently conducting clinical trials and is looking for motivated individuals to fill in the following positions:

Administrative Assistant Position -To be based in Nairobi

Job purpose:

To provide personal assistance to the Principal Investigator by overseeing and coordinating administrative and office activities in the East Africa Office.

Responsibilities for the Administrative Assistant Job

  • Oversee and administer the day-to-day activities of the office; act as liaison between the Principal Investigator’s office and Internal and external parties.
  • Maintaining, managing and updating the Principal Investigator’s diary.
  • Manage all communications in and out of the Principal Investigator’s office, prioritize and follow-up on all issues appropriately.
  • Providing efficient, timely and professional administrative and secretarial support to the Principal Investigator including drafting letters, handling walk-ins and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence.
  • Preparing reports and presentations in consultation with the Principal Investigator.
  • Organizing and facilitating meetings, conferences, and other special events; coordinating and attending committee meetings on behalf of the Principal Investigator.
  • Arranging mission travel schedules and prompt reservations for the Principal Investigator
  • Reviewing outgoing material for completeness, dates, and signatures.
  • Providing editorial support to authors and other stake holders such as printers for journal publications.
  • Manages inventory supplies for the East Africa Office.
  • Collating and submit expense claims for the Principal Investigator to the Head of finance department.
  • Maintaining correspondence with national and international research collaborators as directed by the Principal
  • Investigator and arranging travel and reservations for visiting international collaborators.
  • Performing any other duties assigned by the Principal Investigator.

Qualifications for the Administrative Assistant Job

  • Bachelor’s Degree in Business Administration, Public Relations, Accounting or any related field
  • At least two (2) years of experience.
  • Excellent computer skills
  • Excellent administrative skills
  • Excellent report writing skills
  • strong personal communication
  • Mature and self-motivated
  • High Integrity and confidentiality
  • Experience of accounting and/or bookkeeping
  • Excellent communications skills
  • Good planning and organizing skills
  • Ability to work independently

How To Apply

Interested and qualified candidates should submit their application together with their detailed CV to the recruitment officer through e-mail: [email protected] not later than 20th April 2017.