Kemri NGO Receptionist Jobs, Salary over Ksh 40,000

1370

 

Reference Number: REC20170407

Category: Clinical Healthcare and Research

Grade: 4

Location: Kilifi

Country: Kenya

Summary:

JOB PURPOSE: The position will provide efficient and effective operations and front office services at the CTFs Main Reception.

BUDGET AND RESOURCE RESPONSIBILITY:

The post holder will be responsible for the CTF mail and parcels

KEY RESPONSIBILITIES:

  • To receive visitors at reception and guiding them to the offices / staff required and maintain accurate records of all visitors coming to the office via the reception.
  • To take clear messages for the various CTF teams.
  • Ensure that the reception area is well maintained and kept orderly.
  • To assist with orders on the FMS system for various projects as required.
  • To receive, circulate and send out mail
  • To liaise with the main reception staff for outgoing mail via the mailbag to KEMRI headquarters and the KWTRP Nairobi office.
  • To receive the newspaper.
  • Coordinate the preparation of both local and international itineraries for staff, confirm travel bookings and hotel reservations and raise imprest allowances.
  • Maintain inventory of office equipment in the facility, monitor utilization of consumables such as stationary and requisition for additional supplies.
  • Provide general clerical and secretarial duties such as photocopying and scanning.
  • Administration of departmental meetings, i.e. taking minutes, typing and circulating them to staff as required.
  • To assist with the archival processes.

QUALIFICATIONS:

  • Diploma in Front Office Operations, Secretarial, Office Management or equivalent
  • Knowledge or experience of customer service
  • At least 2 years Front Office Operation or secretarial experience in a  research or health institution.
  • Ability to operate and troubleshoot peripheral office hardware equipment such as printers and faxes
  • Ability to communicate in English and Kiswahili
  • Basic computer literacy

COMPETENCIES:

  • Organisational and administrative skills
  • Effective time management skills
  • Ability to maintain confidentiality and ensure discretion
  • Ability to take and follow instructions and to work with minimal supervision
  • Flexibility and willingness to help and take on additional roles
  • Team worker, able to work in a multi-cultural environment
  • Excellent communication and interpersonal skills

Apply here

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