Manufacturing – Executive Assistant Jobs in Kenya

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Our client is one of the leading plastics manufacturing companies in the region. They seek to hire a competent and well organised Executive Assistant to provide high level support to the senior staff.

Industry: Manufacturing
Salary: 80k – 120k

Executive Assistant Job Responsibilities

  • Coordinate the day to day smooth running of the Chief Finance and Operating Officer, Group Financial
  • Controller and Group Technical Manager.
  • Deal with senior staff employee leaves and requests, overseeing the workload timelines are being met, booking of air tickets, typing adhoc reports given from time to time.
  • Administering and helping maintain sites such as BOX, GOOGLE DRIVE
  • Managing an active calendar of meetings and appointments for the management staff assigned
  • Prioritize and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature and determine the appropriate course of action (in consultation with the executives as appropriate)
  • Attend board meetings and other company meetings at the invite of the CEO or other Senior Staff to track and manage agreed deliverables
  • Diary management to include arranging meetings/video conferences, conference calls in multiple countries, booking conferences etc.
  • Organizing extensive travel itineraries and visas.
  • Regularly checking and dealing with emails especially when the CFOO is traveling.
  • Screening telephone calls and assisting and delegating, as appropriate.
  • Building and maintaining rapport with the internal as well as external PA’s, staff etc.
  • Managing the office petty cash for minor office purchasing.
  • Organizing and storing confidential documents and paperwork and computer based information.
  • Various ad hoc administrative tasks to include expenses, photocopying, printing and scanning.
  • Other duties and responsibilities as assigned

Qualifications for the Executive Assistant Job

  • Degree in Business Administration, Project Management or related field
  • 3 -4 years experience in similar position
  • IT savvy and proficient in Microsoft Office and project management tools
  • Discreet individual, able to handle highly confidential and sensitive information
  • Effective communication skills, both written and verbal
  • Excellent organizational and coordination skills
  • Strong sense of initiative
  • Excellent interpersonal skills

How to Apply

Please only send your CV quoting the job title in the email subject (Executive Assistant – Manufacturing) to [email protected] before Wednesday 24th May, 2017. Kindly indicate current/last salary on your CV.

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