NCCK Jobs 2017 Accounts Assistant



Accounts Assistant Jobs at NCCK

Ref. No: AA-URAP

NCCK, an umbrella organization for Protestant Churches and Christian Organizations registered in Kenya, invites applications from interested and suitably qualified candidates to fill the following position:

Accounts Assistant Job Responsibilities

Prudent Management of project funds

  • Prepare weekly cash flow forecasts against project needs and budget
  • Prepare cash request on the basis of planned activities, expenditure and commitments as per budget lines
  • Conduct monthly cash count and prepare cash certificates
  • Verify authenticity of various payments, ensuring proper authorization, support documentation and accounting to appropriate budget lines.
  • Disburse fully authorized floats for planned activities and follow-up accountability of the same within 48 hours of completing such activities
  • Ensure spending within the budget lines by the project implementers
  • Ensure that payments to CHW’s, Data Collectors and Peer Leaders are fully supported.
  • Verify, together with the health coordinator, medical bills from the referral hospitals to ensure accuracy before payment.
  • Liaise with the various hospitals that URAP works with to ensure that all invoices are submitted to NCCK by the 5th of every month.
  • Ensure that the said invoices once received by the 5th of the month are paid before the 30th of that month.
  • Make visits to the hospitals as required in cases of discrepancies in payment records.

Maintain Records and books of accounts related to Urban Refugee Assistance Programmes.

  • Maintain an updated Asset list for Eastleigh and Huruma office

Asset Management

  • Ensure that all Urap assets are well secured and coded
  • Maintain an up to date asset listing stating the location/user
  • Ensure proper handing over and safe custody of the assets upon staff transition

Financial Reporting

  • Prepare budget vs. actual monthly income and expenditure report to head office as part of the monthly management Accounts for the Programme.
  • Participate in budget preparation for the Programme.
  • Facilitate smooth external audit and verification of the projects documents

Liaison Role

  • Liaise with Health Coordinator on all Project expenditure and cash flows
  • Liaise with UNHCR, NCCK URAP Huruma office and Head Office management on all financial matters of the project.
  • Liaise with the Head Office URAP accountant and Senior Programmes Account on all financial matters.
  • Attend seminars and meetings related to project work as may be requested.

Leadership Roles

  • Provide leadership in financial management and stewardship.
  • Carry out occasional visits to project implementation sites as it may be necessary to confirm the activities and stock take.
  • Perform any other duties that may be assigned from time to time by the supervisor.

Qualifications for the Accounts Assistant Job

  • Level of Education/Academic Qualification
  • At least Form IV – KCSE or equivalent.
  • Part qualification professional accounting qualifications – At least CPA II.
  • Other Competencies/Abilities/Skills Required
  • Strong management and leadership skills
  • Good interpersonal skills
  • Experience in computerized accounting system.
  • Must be flexible and versatile.
  • Work under minimum supervision
  • At least 2 years experience in a similar position

How to Apply

Qualified and interested candidates should download the NCCK Job Application Form(Click Here to Download), fill it out and send it via email to [email protected] before 12.00 Noon on 1st April 2017. Only shortlisted candidates will be contacted.