NEMA Jobs.Executive Secretary

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An officer at this level will be deployed to work in the office of the Director General.

Executive Secretary Job Responsibilities

  • Using e-office to research and word and data processing;
  • Operating office equipment
  • Ensuring security of office equipment, documents and records;
  • Ensuring security, integrity and confidentiality of data;
  • Attending to visitors and clients;
  • Taking oral dictation,
  • Handling telephone calls and appointments;
  • Handling customer inquiries and complains
  • Coordinating schedules of meetings and appointments;
  • Coordinating travel arrangements
  • Maintaining an up to date filing system in the office
  • Supervision of office cleanliness;
  • Preparing responses to routine correspondence
  • Maintaining office protocol and etiquette
  • Guiding and supervising officers working under him/her

Qualifications For Executive Secretary Job

For appointment to this position a candidate must have;

  • Bachelors Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized Institution; OR
  • Bachelor Degree in Social Science plus a Diploma in Secretarial Studies from a recognized Institution;OR
  • Bachelors Degree in Social Science plus Business Education single and Group Certificates (BES&GC) Stages I, II and III from the Kenya National Examination Council in the following subjects;

Other Qualifications

  • Shorthand III (minimum 120 w.p.m.)
  • Typing III (50 w.p.m.)/ computerized documents processing III
  • Business English III/Communication II
  • Commerce II
  • Office Management III/Office Administration and Management III
  • Secretarial Duties II

Academic

  • Certificate in Computer application from a recognized institution
  • Nine (9) years relevant experience in secretarial or office administration/management field
  • Demonstrated outstanding professional competence in management of a busy executive office

   How to Apply

   Applications accompanied by copies of certificates, detailed curriculum vitae, testimonials, current remuneration, current position/ grade, expected salary and a daytime telephone contact should be forwarded to the address below by 15th July, 2016 The Director General Popo Road, off Mombasa Road P.O Box 67839-00200 Nairobi

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