NGO Admin Jobs In Kenya August 2016

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General Administration

  • Support and coordinate major scientific events promoting ICRAF’s research agenda
  • Support ODDG-R in the management of Research Division through management of calendar, meeting support, management of ODDG-R budget etc.
  • Use business administration principles and processes to ensure smooth running of business workflows
  • Schedule and manage donor visits to the ODDG-R
  • In consultation with the Partnerships Directorate, prepare and manage contracts with partner institutions
  • In consultation with HRU, prepare contracts of employment for both regular and other staff in the research division
  • Oversee office operations to ensure a smooth workflow Liaise with the operations units of ICRAF for various support services as required
  • Supports operations by planning, organizing, and implementing administrative system

Programme Administration

  • Oversee and manage the capital assets of the O-DDG-R
  • Coordinate weekly and monthly Research related meetings
  • Organise SD/Regions consultative meetings as required
  • Archive records and documents pertinent to the work of the research division
  • Ensure that information disseminated is complete, accurate, on time and logical

Workshops & Travel

  • Provide a leadership role in organizing logistics for workshops, meetings, and events and taking minutes of meetings
  • Handle travel bookings, requests and expense claims for ODDG-R staff in liaison with the ICRAF travel office and finance unit
  • Make payments and account for workshop expenses
  • Book meeting facilities

Required Academic and Professional Qualifications for Admin Job

  • A minimum of degree in Business Administration with post graduate qualification in Project Management.
  • At least 5 years work experience in a busy office planning and managing programmes, reporting and overseeing the administration function.
  • Excellent organizational skills with demonstrated ability to execute tasks on time.
  • Demonstrated ability to establish and maintain effective relationships and partnerships with key stakeholders both internally and externally.
  • Strong interpersonal, communication, facilitation and presentation skills.
    Good computer skills with proficiency in MS office applications.

Required Skills and Competencies:

  • Strong analytical and problem solving skills.
  • A professional and flexible approach to work, with the ability to prioritize.
  • Tactful, discrete and confidential, persuasive, sound and timely judgement.
  • Sensitive to the delivery of strong customer service.
  • Adherence to high quality of work with attention to detail.
  • Ability to apply innovative and effective management techniques to maximize team performance.
  • In-depth understanding of policies, practices, processes and standards for provision of advice and guidance on their impact on research program activities.
  • Demonstrated knowledge in the budgeting process and monitoring

How to Apply

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