NGO Finance & Admin Jobs


Finance & Admin Kenyan Job At Hivos

Hivos East Africa seeks qualified Ugandan candidates for the position of:

Vacancy Name: Finance and Administration Manager
Number of hours: 40
Region: East Africa
Office: Kampala, Uganda

Hivos is an international development organization inspired by humanist values. Hivos seeks to contribute to a free, fair and sustainable world, where women and men, boys and girls have equal access to resources and opportunities for development.

Hivos is rolling out a new programme in Uganda dubbed: “Connecting voices of citizens to protect and promote civic spaces and freedom of expression in Uganda”.

Job Purpose

  • The Finance and Administration Manager will support our ‘social accountability’ programme in Uganda and reports directly to the Regional Finance Manager based in Nairobi, Kenya.
  • The successful candidate will also closely work with the Programme Managers, Programme Officers and Monitoring and Learning officers.

Finance & Admin Job Responsibilities In Kenya 

Grant management and financial reporting:

  • Administer donor and grantee contracts in terms of ‘rights and obligations’ Hivos should comply with.
  • Operate remittance schedules and reporting cycles and prepare internal and external financial and programme statements.
  • Assist the Programme Leaders with their internal and external reporting obligations.
  • Manage donor and implementing contracts; and manages the related cash flow and reporting schedules.
  • Administer and review the income statements of the programmes.
  • Reviews and administers revenue and expenditure and income statements for partners and partner contracts assigned to Hivos, according to donor and Hivos regulations and procedures.
  • Assess budgets and financial statements of partners.
  • Improve accounting and reporting methods and capabilities of Hivos and partners.
  • Conduct monitoring and support visits to Hivos partners in the SA programme.
  • Ensure efficient financial monitoring and follow up of the programme
  • Manage the annual internal and external audit cycles of Hivos Uganda.

Securing and maintaining project funding from institutional funders:

  • Work with the Programme Development Managers, Programme Officers and Programme Managers to identify and build relationships with donor agencies, and other organizations of strategic interest to Hivos.
  • Work with PDMs and Communication & Programme Teams to share information about programme portfolio, pipeline projections, specific programmes and projects.
  • Design and prepare budgets and financial aspects of Programme proposals.
  • Prepare financial aspects of Hivos proposals according to requirements & procedures and provides financial and administrative assistance to Programme teams.
  • Undertake financial reporting of the programme to the donor.

Policy and Strategy Development:

  • Contribute to strategic planning for Hivos including annual planning, financial budgeting cycle and end term review (ETR).

Qualifications For Finance & Admin Jobs In Kenya 

  • First degree in Business Administration or equivalent qualification;
  • A holder of CPA Final or ACCA (final);
  • 7 or more years of progressive experience in finance and administrative positions in social and/or commercial enterprises;
  • Proven track record in developing and managing administrative and operational support systems including internal controls and external financial audits;
  • Knowledge of ICT general computer skills.
  • Personal integrity.
  • Ability to communicate clearly and effectively.
  • Team worker.
  • Strong organizational skills.
  • Demonstrable knowledge and experience working in Transparency and Accountability, Freedom of Expression and Women’s Rights sectors in Uganda or East Africa.

What we offer:
We offer a stimulating work environment in a professional international organization with very dedicated staff.
The position will be based in Hivos local office in Kampala Uganda.
Employment is initially offered for the period of one year with possibility of renewal based on performance and funding availability.


How to Apply

If you meet the requirements for the position, please send a cover letter and CV to [email protected] with the Subject as: Finance and Administration Manager Uganda on or before 29th February 2016