Career Opportunities: Monitoring and Evaluation Coordinator-Hub (21464)
Req ID 21464
Plan International is an independent global child rights organisation committed to supporting vulnerable and marginalised children and their communities to be free from poverty. By actively connecting committed people with powerful ideas, we work together to make positive, deep-rooted and lasting changes in children and young people’s lives. We place a specific focus on girls and women, who are most often left behind. For over 80 years, we have supported girls and boys and their communities around the world to gain the skills, knowledge and confidence they need to claim their rights, free themselves from poverty and live positive fulfilling lives.
Plan International has been operating in Kenya since 1982 and to-date continues to work in 19 counties: Nairobi, Machakos, Kajiado, Tharaka Nithi, Siaya, Bungoma, Busia, Taita Taveta, Kilifi, Mombasa, Kwale, Vihiga, Kakamega, Lamu, Kisii, Migori, Homabay, Kisumu and Marsabit.
Position: Monitoring and Evaluation Coordinator – Hub
Department & Location: Monitoring and Evaluation; Program Unit
Duration: 3 Years Fixed Term Contract
Reports to: Program Area Manager with a dotted line to M&E Manager.
This position exists to support the implementation of a responsive M&E system at the Program Unit (PU) level. The position holder will be responsible for collecting, analysing and utilization of project information that is suitable and relevant for providing management information for decision making, program improvement and knowledge management.
The position holder will support quality and effective program design by ensuring that project and program planning (including grants) incorporates key monitoring information and learning. The position holder will drive learning, innovation and program accountability at the PU level and will work together with Thematic Leaders and Project Managers to ensure quality and timely reporting.
The focus of the role will be on data collection, analysis, documentation, effective reporting and knowledge management.
Dimensions of Role:
The M&E Coordinator reports to the Program Area Manager with dotted line to the Monitoring and Evaluation Manager. The job holder is responsible for supporting the Programme Unit (PU) in program/project planning, data collection, analysis and synthesis. The M&E Coordinator will support the Project Managers and thematic leaders in documentation, reflection and reporting processes to ensure that M&E lessons contribute to project improvement. This includes consolidating and regular review of the PU Annual Plan as well as developing and regular review of the PU MER plan. S/he is responsible for putting together the PU MER budget and also contribute to the PU annual budgeting process. The holder will be a member of the Plan M&E Network. The position holder will support and lead the annual PU Program review process.
KEY DELIVERABLE AREAS:
Support the implementation of the Country MER framework through the PU MER plans
- The job holder is responsible for leading the development and delivery of a PU MER plan as part of the Country Strategy.
- The job holder will be responsible for developing annual MER plan in line with the PU annual plan and will provide periodic reports on the implementation of the PU annual plan.
- The holder will put in place an effective system to monitor the implementation of the MER plan and will produce quarterly and annual reports on the status of the MER plan.
- Develop a system for regular, timely and efficient real data collection and transmission to the central data base at the Kenya Country Office.
- Support PU staff in developing relevant ‘theory of change’ for grant related projects and programs. S/he will also support the development of concepts and proposals at the PU level.
Data management and knowledge management
- Responsible for supporting data collection, analysis and utilization across all programs at the PU level, based on the agreed tools developed and approved by the M&E Manager.
- Take a lead role in the PUs in the collection and processing of real data flow to the central data base system.
- Develop and maintain an updated database of all completed interventions and periodically carry out meta-analysis of the information at the PU and will provide periodic reports to the PU Management team.
- Lead the Program Team in developing at least two case studies annually for publication.
- Identify and document interventions and initiatives that can be replicated or scaled up.
Managing monitoring, evaluation & research processes
- Take a lead role in the coordination of all internal and consultant led monitoring and evaluation and research activities including the conduct of baselines and evaluations.
- Be a key resource for providing technical backstopping to all monitoring, evaluation and research processes at the PU level.
- Support and (where necessary, lead) the development of ToRs for all evaluation and research activities (including the Annual Program Review) at the PU level.
- Play a leading role in the review of completed evaluations and researches and ensure that they meet the minimum standards of quality before sending them to the M&E Manager.
- Support the rollout of all Plan corporate MER initiatives at the PU level.
- Ensure that all completed MTRs, evaluations and researches are promptly reported to the M&E Manager.
- Ensure that all completed MER reports meet the highest quality and are recommended for sign off by the PU Manager.
- Responsible for the implementation and effective functioning of all corporate M&E applications and systems at the PU level.
Networking & partnerships
- Map out and develop a database of relevant M&E stakeholders (including CSO) at the County level and periodically update the list.
- Actively engage in internal and external networks (wherever possible at the County level).
Capacity development of staff and partners
- Support and mentor the PU staff in their day to day work as and when necessary and strengthen their capacity in basic M&E processes..
- Support the capacity of our implementation partners whenever gaps are identified.
Dealing with Problems:
This position requires a very high degree of conceptual and analytical thinking. The position requires an objective, integrated and multidisciplinary approach to programming. The post holder requires a clear understanding of the strategic direction of the organization and the ability to conceptualize the existing interrelationships, organizational working environment and other emerging trends. The post holder must be able provide options for the choice of M&E approaches, systems and methodologies.
This position requires attention to detail in proposal development, drafting ToRs, technical reviews and reports at the PU level. The post holder must be firm and be able to manage and support consultants assigned to undertake MER activities at the PU level.
Communications and Working Relationships:
The job holder will communicate with both internal and external stakeholders and work closely with the M&E Manager and other M&E colleagues to share lessons, knowledge and experiences
Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives:
- A Bachelor’s degree in Social Sciences, Economics, statistics, Rural Development or any other related field from a recognized university.
- At least 3 years practical work experience in monitoring & evaluation.
- Working knowledge of word processing spreadsheets, data entry and analysis packages and databases (Microsoft Packages, SPSS, Epi-Info)
- Sound experience in participatory research methodologies, both quantitative and qualitative.
- Experience of building the capacity of others around M&E.
- Commitment to international development and children’s rights.
Skills specific to the post
- Experience in program and project monitoring and evaluation.
- Experience in the application of MER systems and frameworks.
- Analytical, documentation, innovative and reporting skills.
- Strong interpersonal and effective communication skills both orally and in writing.
- Teamwork, partnership and networking both internally and externally.
- Attention to detail, ability to work under pressure with tight deadlines and minimum supervision.
- Competent, commitment and respect to timelines and standards.
Commitment to Plan Values.
Physical Environment and Demands:
The job holder requires 60% field work and 40% office based environments.
Level of Contact with Children:
Low: occasional interaction with children
References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Child Protection Policy. Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required. Female candidates are strongly encouraged to apply.