NGO Program Assistant Vacancies In Kenya August 2016


The main role of the Program Assistant (PA) is to give programmatic and administrative support to the fellowships and institutional partnerships unit.

Program Assistant Job Description

  • Develop and manage checklist for training courses, mentoring orientation workshops (MOWs), monitoring meetings etc.
  • Liaise with hosting centers on all logistical arrangements
  • Respond to enquiries from AWARD clients/partners about events and follow up on course registrations
  • Liaise with communications for updating and setting up the webpages for AWARD courses
  • Following up with participants on their pre-course work and deadlines
  • Liaise with service providers on printing workshop materials (workbooks/handouts/name tags etc.)
  • Work closely with the operations team to ensure all course logistics requirements are met
  • Support overall coordination of courses and workshops
  • Support organization for field trips when required
  • Provide day to day support – appointments and calendar and travel schedule to strategic activities
  • Manage internal meetings, consultants and meetings with partners and follow-up actions
  • Organize Programs Team meetings, develop the agenda, take minutes and follow up on action points
  • Liaise with Operations Team concerning program travel, meetings and other logistics
  • General administrative support to unit

Essential Qualifications for Program Assistant Job

  • Bachelor’s degree in Business Administration and/or other relevant training
  • Advanced skills in Microsoft Office
  • At least three years’ experience in managing complex projects or events
  • Experience of International Organization particularly in Non-Profit Organization
  • Communication and report writing skills
  • A high standard of written/spoken English

Skills and Competencies:

  • Strong interpersonal skills
  • Ability to multi-task and able to work well under pressure
  • Good organization and prioritization skills
  • Have excellent planning, organizational and time management skills
  • Ability to work as part of a team
  • Willingness to travel across Africa

How to Apply

Click here to apply