NGO Project Assistant Jobs for Diploma Graduates

NGO Project Assistant Jobs for Diploma Graduates

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NGO Project Assistant Jobs for Diploma Graduates

Reference Number: PA280318

Employment Type: Full time

Category: Clinical Healthcare and Research

Job Grade: 4.01

Country: Kenya

Location: Kilifi

JOB PURPOSE:

To provide accurate and efficient financial and project administration to the Epidemiology & Demography Department.

Description:

REPORTS TO:

  • Department Manager.
  • Department Accountant.

DIRECTLY SUPERVISES:

  • None

INDIRECTLY SUPERVISES:

  • None

BUDGET AND RESOURCE RESPONSIBILITY:

  • Conference and events budgets

KEY RESPONSIBILITIES:

  • Check and approve staff travel/other claims and studies imprest surrenders
  • Prepare invoices for project funds and other claims
  • Prepare routine journals e.g. staff salary apportionments for staff paid by more than one grant, overheads before they are uploaded onto the financial management system
  • Manage Principal Investigators’ personal accounts
  • Ensure correct implementation of institutional finance policies and procedures
  • Organise meetings, events and conferences, both internal and external, including booking venues, preparing meeting documentation, organising catering.
  • Support internal and external communications, including uploading content to Baraza and the KWTRP website
  • Work with colleagues in EDD and Transport department to coordinate usage of vehicles and motorbikes
  • Manage the asset register for the Department
  • Any other task within the grade-boundaries of the role as required to ensure the effective administration of projects and activities within the Department.

QUALIFICATIONS AND EXPERIENCE:

  • A diploma in Project Management, Administration, Accounting or equivalent
  • At least 3 years’ experience in administrative support in a busy office environment, including financial administration
  • Considerable knowledge of office procedures and administrative practices including organization, planning, records management and financial administration.
  • Computer literacy with proficiency in Microsoft word, excel, powerpoint.

Desirable:

  • Familiarity with management information systems for finance, HR and procurement, and experience of Microsoft access and project.
  • Part professional accounting qualifications –  CPA I or ACCA Fundamental Level.
  • An appreciation of biomedical research, the research grant lifecycle and working with funders and collaborators.

COMPETENCIES:

  • Strong planning, organisational and administrative skills
  • Keen attention to detail and accuracy
  • Strong numeracy skills
  • Effective time management skills with the ability to prioritise workloads and work to tight deadlines
  • Flexibility and enthusiasm to take on new activities and responsibilities as they arise
  • Excellent communication and interpersonal skills
  • Team worker, able to work in a multi-cultural environment.

Click here to apply

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