NGO Senior Data Manager Job in Kenya



Reference Number: SDM-91117

Category: Statistics and Data Management

Grade: 7.01

Location: Nairobi

Country: Kenya


OVERALL JOB PURPOSE:To replace the previous senior data manager and lead a team responsible for data capture, data quality and data analysis routines as part of a programme of work with hospitals around the country. The work will involve use of REDCap and other data collection applications in multiple sites within Kenya; use of the statistical software package R and its related interface function R studio; use of LINUX as an operating platform; work with DHIS2 and interaction with providers of electronic medical record systems in Kenya including Open MRS to foster harmonization of data collection.

REPORTS TO: Principal Investigator, Study Supervisors


BUDGET AND RESOURCE RESPONSIBILITY: Some responsibility for ICT hardware maintenance to support data collection and planning for updates / additions


  • Supervise & mentor data management team, set objectives and help conduct appraisals
  • Preparing, updating and documenting systems requirements; overseeing design of data capturing systems and formulation of reports
  • Developing systems, QCs and tools for collecting, entering, editing, cleaning, storing, validation, archiving, retrieving, organizing, and transferring of data; and carrying out data review, validation and report generation of all records generated from the database.
  • Assisting with development of screening logs and case report forms.
  • Conducting recurrent information queries and baseline statistical analyses and report results generated by study sites according to the project specification
  • Developing and implementing processes and procedures for data management and movement.
  • Implementing and enforcing regular data security activities such as storage, backups, archiving and user administration and resolving queries that arise
  • Liaising closely with programmers to create databases, and to test and implement the various case report forms as per the project requirements.
  • Providing a link between ICT and the department study teams and data managers
  • Overall responsible for training, supervising and managing the departments data management and processing teams and monitoring their performance.
  • Documenting system and data management procedures and processes in a manual and updating them periodically
  • Performing study specific data management duties as assigned
  • Responsible for preparing work plans and for managing QC of data and systems


  • For the Health Services Research Group and linked with the KEMRI-WTRP ICT Department to:
  • Coordinate roles and monitor progress of Data Management Team and Analytics team – build capacity of team through on-job training as required – provide at least monthly updates to PIs
  • Provide oversight of HSU team ICT requirements for hardware and software ensuring equipment fit for purpose including server management (Linux and other as required)
  • Lead implementation of progamme wide data governance / data management strategies – training team members as required – and liaison with Kilifi ICT / Data Management units
  • Design and develop adaptations to / programming enhancements to REDCap and participate in the REDCap user group and other forums to understand the latest developments
  • Help develop strategies using R to improve data quality and perform data analysis routines that can be incorporated into routine reports
  • Develop and update web applications (supervising work of others as appropriate) maintained by HSU
  • Take the lead in and provide oversight of HSU project and data archive development and access – to include use of DataVerse, Github and other platforms as required and to enable team to deliver ‘Open Access’ to data and tools
  • Provide support in training of field data collection teams including developing training materials, preparation of hardware / software, training schedules and conducting training.
  • Liaison with companies / groups who are developing electronic medical records to foster harmonization of key data across EMR platforms
  • Maintain study databases as required including ensuring regular updates, cleaning, backups and archiving and ensure all related records and reports are handled and managed in line with data governance protocols.
  • Ensure compliance with programme ICT policies that span data storage, description, security etc across the research team
  • And any other duties that may be assigned from time to time.


  • Master’s Degree in Data Management /Information Science or Computer Science
  • At least three years’ experience in Data Management or similar position in a research or health institution.
  • Demonstrated competence in information management and statistical analysis
  • Excellent skills in systems analysis, data management, database design and structures
  • Excellent computing skills, including LINUX, RECap and R and other Open Source software
  • Experience in managing multisite, distributed data collection and integration
  • Experience of developing system documentation
  • Business analysis and basic SQL skills
  • Ability to handle large databases and troubleshoot issues involving complex data integration
  • Expert knowledge of maintaining and debugging live software systems and of writing and editing program documentation.


  • Experience with report development for data quality assessment
  • Experience with use of R for statistical programming and R Studio
  • Experience with GitHub
  • Prior work related to health care and ideally experience of analysing health data and writing research reports
  • Solid understanding and experience with MySQL, PHP. Knowledge on Python would be an added advantage.
  • An interest in developing team management skills


  • Understanding of database design and maintenance, quality control and data cleaning
  • Appreciation of the use of data for routine reporting
  • Well-developed troubleshooting capacity and clarity of thought
  • Have high energy, clear goal orientation and strong work ethics
  • Strong organisation skills with the ability to prioritise workloads and work within tight deadlines
  • Excellent customer support and communication skills
  • Ability to work independently and collaboratively in a team environment and to multi-task
  • Ability to interact with users/ office colleagues in simple non-technical language
  • Good communication and interpersonal skills (verbal and written)
  • Team worker, able to work in a multi-cultural environment and with multi-disciplinary teams

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