Office Administrator Jobs

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The Office Administrator will assist the CICF technical team in the efficient administration & management of all grantees in the CICF portfolio. This includes taking an active role in supporting in on-going project & knowledge management, & working with the CICF Fund Manager (KPMG) on all CICF financial matters.

Responsibilities for the Office Administrator Job

The Finance & Administration Officer will be responsible all administrative tasks in the Nairobi office, including:

  • Acquisition of capital items
  • Best management practices for asset management and procurement procedures
  • Setting up, oversight and management of general maintenance and service contracts
  • Work with the Options’ Kenya finance team to coordinate HR issues
  • Oversee financial management and reporting of the office
  • Co-ordinate the reception, post and telephone services for the small office
  • Ad hoc support to the MANI programme under the guidance of the MANI finance team.
  • They will also provide support to CICF technical team to:
  • Ensure systems and processes are in place for effective quality assurance of the programme
  • Support the organisation of meetings, note taking and sharing of outcomes
  • Ensure robust administration systems are established and maintained for the office.
  • Arrange for necessary permits, visas and travel for staff and consultants
  • Arrange travel logistics for the project, organising flights and hotels for consultants and project staff where necessary.
  • Organise all aspects of events such as project workshops, including any room hire, accommodation, travel, per diem and lunches required.
  • Troubleshoot key operational issue with guidance from programme management
  • Format and edit reports
  • Any other duties which may be delegated by the Technical Fund Manager which is commensurate with the nature and level of the post

Office Admin Job Qualifications

  • Bachelor of Business Management (or a diploma with increased experience, see below)
  • Minimum of 2 years of experience in a similar role (or a diploma in Business Administration and 4 years of experience)
  • Demonstrated strong administrative skills
  • Experience in procurement according to best practice guidelines
  • High level IT proficiency in Microsoft Office applications especially with advanced Excel skills.
  • Knowledge and proficiency in accounting software packages e.g. Quickbooks, Peachtree
  • Self-starter, who can work independently and as part of a team
  • Effective inter-personal skills
  • Excellent written and oral communication skills
  • Previous experience with international donors such as the UK Department for International Development (DfID)
  • Fluency in English and Swahili

How to Apply

To apply, please send your CV with a summary note of your skills and experience to Megan Burley [email protected]. Candidates should state the role in the subject header. Closing date for applications is Friday 9th December. However, applications will be reviewed on a rolling basis and recruitment may be closed early if the right candidate is found, therefore early applications is advised Only shortlisted applicants will be contacted for interview

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