Office Assistant Job at Tax Justice Network-Africa


Office Assistant Job at Tax Justice Network-Africa

Tax Justice Network-Africa (TJN-A) is a Pan-African initiative established in 2007 and a member of the Global Alliance for Tax Justice. It is a network of 29 members in 16 African countries.

TJN-A wishes to recruit highly motivated and result oriented individuals to fill the position of a Finance / Accounting intern and Office Assistant.

Please refer below for specific job descriptions.

Office Assistant
Contract Duration: Maternity Cover for 4 Months

Job Purpose / Objective:

  • The job seeks to maintain the interior of the office so as to ensure a conducive environment that will enable effective delivery of all programs.
  • The job holder is to also provide support to the Administrative Functions of the office.

Office Assistant Job Key Responsibilities:

Office Cleaning:

  • Cleaning the office on daily basis. Report any defects observed to the Administration Officer on timely basis.
  • Make tea/coffee for staff and guests.
  • Organize General office cleaning on a quarterly basis including fumigation.
  • Wash kitchen utensils and place them at their respective places. Ensure clean utensils are always available for use by staff.
  • Ensure the kitchen is always clean and tidy.
  • Cleaning of desks, telephone handsets, windows and other office equipment on regular basis.
  • Cleaning the window frames when accessible.
  • Raising purchase request for office drinking water, milk, tea and coffee for the office.
  • Arrange conference rooms for meetings and interviews as requested.
  • Support to Administrative Functions
  • Manning the reception desk and attending to guests needs
  • Supervise running of office errands by the courier company
  • Follow up on payments of all office bills and utilities to ensure they are paid in time
  • Manning the switchboard, receiving and allocating phone calls and updating telephone contacts on a regular basis.
  • Assist in filing of documents as requested
  • Receive and dispatch office mail appropriately
  • Scanning and Photocopying of documents as requested.
  • Ensure office equipment are well kept and request for maintenance service as needed
  • Support the logistics functions of the office for cab requests and movements for all staff and partners affiliated to the secretariat.
  • Follow up on supplier payments
  • Coordination of Office Supplies
  • Monitor use of office supplies and make replenishment orders as necessary
  • Maintain bin cards for all stock items for updating in the monthly stock reconciliation report
  • Prepare a monthly stock reconciliation report
  • Receiving and checking of all goods ordered
  • Assist in the Stock counting exercise
  • Prepare and update a list of all assets with serial numbers and ensure that they have asset numbers.

Required Qualifications & Experience for Office Assistant Job

  • Diploma in Office Management
  • Good command of the English Language both spoken and written
  • At least 2years experience
  • Basic computer skills
  • Required Competencies:
  • Good Knowledge of front office desk operations
  • Team player with good interpersonal skills
  • Well organized

How to Apply

Applications must be submitted online by emailing a cover letter and a Curriculum Vitae to [email protected] not later than COB Monday 22nd August, 2016. Please use the job title as the subject of your email.